Operations Coordinator

• Ensure invoices are processed and approved in a timely manner
• SAP – Create PO’s, Receive PO’s
• Receive, distribute, and prepare mail for courier services
• Maintain and organize the filing system and update databases and other information as required
• Ensure all correspondence, communication and reports are dealt with in a timely and confidential manner
• Respond efficiently to all requests for office supplies and coordinate servicing of office equipment
• Maintaining plant budget files in various accounts and budget accruals on a period basis.
• Maintaining hourly team member’s confidential records including their personal information, training records and disciplinary actions
• Communicate with Cintas regarding uniform sizes
• Printing and posting of posters as required
• Events coordination – ordering items, food, set up, posters, clean up (town halls, lunches, recognition and service events)
• Provide LOA, STD, and vacation forms to hourly team members
• Any other tasks assigned by the Bakery Leader

• Full training matrix ownership – keeping signed records in binder, updating electronic training matrix, adding and removing new team members, having readily available for audit
• Monthly review of training matrix to see of any upcoming training requirements (ie. Expired forklift licenses upcoming etc)
• Review frequently to help coordinate with H&S to notify various departments when different types of trainings are needing to schedule a refresher
• Work with H&S to ensure training is scheduled and completed
• Work with H&S to ensure physical/digital training records are maintained and up to date
• Maintain safety shoe & glasses list and voucher programs

• Workday administration and management for hourly team members (new hires, seniority list, promotions, transfers, compensation changes, etc)
• Attendance management administration for operations hourly team members
• Compensation changes in Workday for hourly team members
• One-time payments (tool reimbursement) for hourly team members
• Employment letters
• Data changes / updates – (contact info, banking etc) into Workday and any systems
• Ensure orientaiton packages are created on-time for new hires
• Issue FOB’s and keep log
• Draft letters and reminders for expired work permits

• Full payroll administration for all hourly team members in Kronos
• System administration - Enter and remove team members
• Ensure hours are accurate before each pay cycle
• Ensure all team members have punched in and out and are approved by supervisors
• SIN updates into system
• Enter schedule into Kronos weekly
• Manage payments (historical payments, relief payments, personal days, union business, vacation, bereavement, etc)
• Manage absences for the week based on the schedule previously entered
• Add leaves reporting code in Kronos every week for all team members on a leave of absence
• Manage agency payroll and send hours to temporary agency
• Confirm Labour hours and adjust as necessary in Kronos
• Approve and sign off weekly payroll

• Complete benefit event in Workday Inbox for new hires
• Ensure entered within 31 days of hire date and any follow up on forms for new hires (benefits enrolment/change form and/or pension application)
• Validate addresses entered into Workday to ensure benefits cards are mailed to correct address
• Ensure benefits are activated in Workday following a LOA
• Make changes or email benefits team for changes to benefits for existing team members – (ie birth of child and new dependent)
• Ensure benefits teams is communicated with regarding any changes
• Enroll team members into the pension if they wish to participate
• Place team members on leave in Workday
• Return team members from leave in Workday
• Follow ups with team members on leave on a regular basis

• Completion of high school: College degree an asset
• 3+ years experience as an assistant in a manufacturing environment preferred
• Exceptional coordination and time management skills required
• Strong computer skills (Word, Excel, PowerPoint)
• Superior organizational, administrative and project planning skills
• Self-directed with ability to work independently in a fast-paced environment managing multiple priorities
• Detail oriented
• Highly effective interpersonal skills to deal with internal and external contacts
• Able to work well with a variety of people and maintain confidentiality
• SAP knowledge is an asset.

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