Payroll Specialist, North America

Ottawa, ON
Permanent
Full-time

1 month ago

Company DescriptionAre you ambitious and looking to make the right move in your career? Now is the perfect time to join Egis. Egis is experiencing substantial growth in North America, now made up of over 1,000 engineers, architects and planners across Canada and the USA. This strategic move underscores our commitment to investing in North America, propelling our expansion to new heights.Our values showcase everything we believe in:A Responsible Company - We care about people, and we care about our impact; acting responsibly wherever we work and whatever we do.A People-First Company - This is an environment of mutual respect where every team member matters, no matter who they are.A Creative Company - Creativity is in our DNA. This is the fuel that helps us tackle the major challenges of our time.The more important question you likely have is: Are we the right company for you?Joining Egis is an opportunity to make a valuable, positive impact on the world, while growing and developing as a person. Our culture is very collaborative, and we care about people and our impact. We take great pride in being responsible for our clients, for each other and for our planet and its people. You'll work and innovate in an environment where high standards and personal consideration go hand-in-hand.Learn more about the exciting opportunity below where you'll be part of projects renowned for technical excellence, ambition and sustainability.Job DescriptionAbout the RoleThe Payroll Specialist is responsible for executing accurate and timely payroll processing across Egis North America's entities in compliance with company policies and local regulations. This role ensures data integrity, supports reconciliation and reporting activities, and contributes to process standardization and continuous improvement within the Shared Services team. The Payroll Specialist collaborates closely with HR, Finance, and external service providers to deliver a seamless employee payroll experience.This role is open to candidates located in Toronto, Ottawa, Montreal, Vancouver, Edmonton and Calgary.Key Responsibilities:

Process payroll runs for entities in the U.S. and Canada as assigned by SSC management.
Enter, audit, and maintain employee records, timesheets, and pay adjustments in the payroll system.
Reconcile payroll data, resolve discrepancies, and ensure accuracy of withholdings and deductions.
Prepare and review payroll journal entries and reports for Finance and audit purposes.
Run weekly payroll validation reports and perform necessary checks to ensure data accuracy.
Maintain strict confidentiality and ensure compliance with internal controls and data protection standards.
Respond to employee payroll inquiries with professionalism and accuracy.
Prepare year-end reporting, including tax slips and related filings.
Work in close collaboration with other Payroll team members to ensure consistency and alignment.
Crosstrain on payroll processes to provide support and coverage as needed.
Support the Payroll Manager with reconciliations, ad hoc reporting, audits, and process improvement initiatives.
Collaborate with various departments on system updates, testing, and process enhancements.
Participate in the transition to Oracle Fusion ERP and payroll integrations with ADP.

Qualifications

3 to 5 years of hands-on payroll processing experience, including multi-entity or multi-company environment.
Demonstrated experience processing U.S. and Canadian payroll end to end.
Strong understanding of statutory deductions and remittances (CRA, RQ, IRS, state agencies as applicable).
Experience entering, auditing, and maintaining employee data, timesheets, and pay adjustments in a payroll system.
Proven ability to reconcile payroll results and investigate discrepancies independently.
Experience preparing payroll journal entries and supporting Finance month-end close.
High attention to detail with a strong control mindset and respect for confidentiality.
Ability to respond to employee payroll inquiries clearly and professionally.
Strong Excel skills for reconciliation and validation work.
Ability to work effectively in a shared services or centralized payroll model.

Preferred

PCP designation completed or in progress.
Familiarity with Oracle Fusion, Dayforce, ADP, or integrated HCM/payroll environments.

Additional InformationEgis Canada is an equal opportunities employer offering a competitive salary and benefits to those with the skills suited to the needs of our clients. The salary range advertised may exceed the range based on several factors, including relevant education, qualifications, certifications, experience, skills, geographic location, performance, and business or organizational needs.We welcome and encourage applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process.This role is eligible for a referral bonus in line with the Referral Program. If you have been referred, please provide the name of the employee who has referred you at the time of your application.At Egis, we embrace innovation to tackle challenges and utilize AI in our recruitment process under stringent ethics and compliance policies and in alignment with our values of being a Responsible Company, a People First Company and a Creative Company. Committed to diversity, growth and collaboration, we may leverage AI to support the recruitment process.

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