Administrative Assistant II, Clinical Research

University Health Network

  • Toronto, ON
  • Permanent
  • Full-time
  • 1 day ago
Company DescriptionUHN is Canada's #1 hospital and the world's #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.UHN's vision is to build A Healthier World and it's only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.Job DescriptionUnion: NON-UNION
Number of Vacancies: 1
Site: Princess Margaret Cancer Centre
Department: Research
Reports to: Principal Investigator
Hours: 37.5 Hours Per Week
Shifts: Mon-Fri Day Shifts
Status: Permanent Full-Time
Closing Date: September 19, 2025Job Summary & Duties:
The Division of Medical Oncology and Hematology Clinical Trials Group, requires an Administrative Assistant II to support clinical trial activities under the supervision of the research manager. In this role, the Administrative Assistant I exercises judgment and independence to provide complex clerical and administrative support including but not limited to:
  • Ensuring the efficient operation and organization of the office
  • Developing, organizing and maintaining electronic and paper information filing/retrieval methods, systems or formats
  • Using advanced word processing to facilitate the production of moderately complex documents/materials
  • Organizing and planning meetings/events, recording minutes
  • Reviewing complex timesheets and completing payroll entry
  • Collecting and cross-referencing information in electronic databases and tracking forms
  • Maintaining departmental training records (paper and electronic)
  • Managing the flow of documentation through the department
  • Handling queries and questions from internal and external clients in a professional and timely manner
  • Performing other duties consistent with the job classification, as assigned
Qualifications
  • At a minimum, a completion of a Bachelor's degree.
  • A minimum of 4 years of relevant experience in an education/ administrative role.
  • Experience in a project coordination/management.
  • Experience with developing and working with budgets is an asset.
  • Exercises initiative and good judgement with the ability to multi-task
  • Excellent decision-making, problem-solving and negotiation skills required.
  • Excellent conflict resolution, team building and interpersonal skills required
  • Excellent organization and time management skills required
  • Excellent verbal and written communication skills required
  • Ability to perform duties professionally and courteously and produce high-quality work while meeting deadlines in accordance to UHN standards
  • Client service-oriented with the ability to create an inclusive environment that values diversity and encourages people to contribute their personal best.
Additional InformationWhy join UHN?In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.
  • Competitive offer packages
  • Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP
) * Close access to Transit and UHN shuttle service
  • A flexible work environment
  • Opportunities for development and promotions within a large organization
  • Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)
Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.All applications must be submitted before the posting close date.UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

University Health Network