Senior Indirect Tax and Pension Compliance Specialist

• A hybrid work environment
• A work environment built on teamwork, flexibility and respect
• Professional growth and development programs to help advance your career
• A focus on respect for people and continuous improvement
• Summer Hours – condensed work week during the summer

• Competitive compensation package including bonus
• Extended health care and dental benefits effective immediately
• Company pension plan with additional employer contributions
• Associate vehicle discount program
• Reimbursement programs (tuition & fitness)
• Paid holiday shutdown and competitive paid time off benefits
• Sabbatical leave program

• Preparation and filing of monthly or quarterly GST/HST, QST, PST (MB, BC, SK), Excise Tax, Tire Levy, Luxury Sales Tax returns (including working papers, journal entries and payments)
• Prepare annual GST/HST/QST claw back calculations (i.e. meals and entertainment, vehicle demo benefits)
• Complete and file annual GST/HST returns for pension plans as well as completion of other Federal pension plan statutory filings (RC4607, RC4615, Deemed Supply, ITC claims, GST494)
• Prepare and verify self-assessments of provincial sales taxes (e.g. promotional items)
• Prepare monthly sales tax rebates on consumer cash incentives
• Proactively seek to identify, lead, or support activities to enhance indirect tax compliance and governance

• Lead, defend and/or support government tax audits for sales and excise tax
• Respond to audit queries on a timely basis with relevant and accurate information and support
• Work with business units to obtain qualitative and quantitative information that may be required to accurately and timely respond to audit queries
• Review and reconcile sales tax audit proposals to confirm validity and/or dispute proposed adjustments
• Communicate audit results to senior management to communicate improvements or changes to improve compliance
• Implement required changes/corrections to internal processes resulting from government tax audit findings
• Conduct training to transfer knowledge to business users to improve TCI compliance record
• Audit support to Toyota and Lexus Dealers (cross over issues) including providing supporting documentation and responding to auditor on technical issues

• Complete sales tax research and provide guidance on ad hoc sales tax questions from business units, in a verbal or written format
• Review contracts for sales tax related issues and provide advice to business units or legal department, in an accurate and timely manner
• Respond to sales tax related inquiries from dealers in an accurate and timely manner
• Support Senior Manager Tax, Governance & Audit and Manager, Tax with sales tax advisory projects
• Communicate changes to sales tax rates and/or legislation to TCI business units and dealers
• Assist business units and Procurement Dept to set up purchase orders with correct SAP sales tax coding
• Provide guidance to Accounts Payable/Accounts Receivable Teams to assist with SAP sales tax coding on invoices
• Oversee issuance of SAP Miscellaneous Customer Billing System transaction codes to Business Units, and update SAP Customer Billing Mapping Table
• Provide sales tax training and resources to Associates annually or as required
• Review material transactions and contracts (working with vendors) to ensure correct sales tax treatment of items on vendor invoices e.g. annual Dealer meetings and reward trips
• Maintain working relationships with Toyota Affiliates and vendors
• Support IS department with sales tax related issues that arise on specific IS projects e.g. SAP system changes, Employee Expense system and other business systems
• Maintenance of SAP tax codes to reflect rate changes or other statutory changes as required

• Interact with external sales tax consultants on periodic sales tax recovery reviews to ensure advisors ae supplied with accurate data (working with IS team) and resolve questions
• Coordinate with business divisions to oversee administration of ongoing sales tax projects and timely address compliance issues

• Support Senior Manager Tax, Governance & Audit and Manager Tax with tax audit queries, research and responses
• Support Manager, Tax with income tax compliance on ad hoc basis (e.g. taxable benefits, withholding taxes and accounting queries)
• Property tax budgets and payments administration
• Other duties as required

• Administration/Coordinate payment and recording of annual pension plan contributions and pension expense (working with Payroll Team)
• Prepare annual pension G/L account schedules for use by F&A, payroll and external auditors
• Monitoring of monthly pension plan contributions and expenses
• Preparation of year-end pension accounting financial statement note for corporate statutory financial statements
• Respond to external auditor’s queries related to pension liability accounting for corporation
• Responsible for reporting pension related accounting items to shareholders through global reporting system on quarterly basis

• Oversee preparation of annual pension plans’ statutory financial statements by external pension plan accountant including review of draft financial statements with external accountant and senior management
• Oversee and co-ordinate annual pension plans’ financial statements’ year-end audit by external auditor including addressing queries, executing confirmations, and reporting audit results to senior management
• Complete Pension Plans’ GST compliance (deemed supply; GST494; rebates; TANs) for both TCCI & TCI
• Oversee invoice processing for pension plans (as required)
• Pension Plans’ Regulatory Compliance
• Responsible for ensuring annual FSCO filings (form 7s, form 8s, annual information returns, financial statement filings, tri-annual valuations, PBGFs) are completed and filed on time in co-ordination with external pension plan advisors (i.e. actuary, accountant, investment managers)

• Support senior manager to implement and maintain pension plans’ governance structure including review of service providers, co-ordination of pension committee records, governance reporting (e.g. investment performance and reporting from invest. consultant and invest. mgrs.), plan monitoring
• Maintenance of records retention system for confidential pension plans financial records
• Co-ordinate with pension plan actuary to monitor pension legislation amendments that impact financial reporting
• Support Senior Manager, Tax Governance & Audit, HR and payroll on special pension projects
• Participate in the Joint Operations Subcommittee (JOSC) to report pension administration updates to subcommittee members

• Support Senior Manager, Tax, Governance & Audit, Finance Subcommittee, JOSC with knowledge of pension plan financial and regulatory compliance requirements

• University degree in Business/Accounting CPA Accounting Designation
• Completion of CPA In-depth GST/HST Program (within past 5 years)
• 5 years post designation experience in Canadian indirect tax compliance (sales, luxury tax & excise taxes) and advisory
• Expert knowledge in GST/HST Statutory Requirements
• Expert knowledge in Canadian Provincial Sales Tax Statutory Requirements (BC, MB, SK, QST)
• Excellent communication, comprehension, organization and technical skills
• Deadline oriented to ensure corporate compliance with statutory filing requirements with Indirect tax and Pension compliance obligations
• Proficiency with SAP Hana 4 Enterprise System Strong proficiency with MS Office Suite (specifically MS Excel)
• Experience with Power BI an asset
• French language skills, an asset
• US State Sales Tax knowledge, an asset

• 1 year experience in pension plan administration and accounting, preferred
• General knowledge of Defined Benefit and Defined Contribution pension plans
• Comprehension of sales tax requirements for pension plans, an asset
• Pension plan accounting for corporations (IAS 19), an asset
• Ontario Pension Benefits Act knowledge, an asset

Toyota