Company DescriptionUHN is Canada's #1 hospital and the world's #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.UHN's vision is to build A Healthier World and it's only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.Job DescriptionUnion: Non-Union Number of vacancies: 1 Site: Toronto General Hospital Department: Research Reports to: Senior Manager Hours: 15 hours per week Shifts: Days Status: Casual Closing Date: September 5, 2025The Administrative Assistant III exercises judgment and independence to provide complex administrative support services to senior professional personnel, including:Assisting with human resource administrative tasks, including coordinating all aspects of payroll submissions and new staff on- and off-boarding, including national and international graduate students and clinical fellows;
Assisting with preparation of documents with high organizational value and confidentiality such as proposals, grant applications, annual reports, professional publications, etc.
Monitoring and analyzing departmental/lab grant budgets (e.g., drafting budgets for approval;
Monitoring and analyzing accounts, identifying variances) and submitting expense reports;
Developing, organizing and maintaining electronic filing/retrieval systems;
Performing other duties consistent with the job classification, as assigned.
This position will also support general tasks under the UHN Research Institutes. Under the direction of the Manager, the Administrative Assistant will participate in various administrative activities to foster effective and efficient communications and best practices across the Research Institutes.Qualifications
At minimum, completion of Grade 12 or recognized equivalent
Completion of a recognized business or medical post-secondary administrative program at the diploma level
Four (4) years related administrative assistant experience required
Comprehensive knowledge of health care, organizational/budgeting practices, procedures and standards
Expert Microsoft Office skills including Outlook, Word, PowerPoint and Excel
Demonstrated ability to function as a productive team member
Ability to maintain confidentiality
Ability to produce high-quality, detail-oriented, accurate work, in accordance with Hospital standards
Ability to work well under pressure and use good judgment in assessing and responding to difficult situations
Ability to establish, maintain, and adhere to priorities
Experience working in a research/health care environment and knowledge of medical terminology preferred
Excellent organizational and time management skills required
Excellent interpersonal and customer service skills
Excellent verbal and written communications skills required
Additional InformationIn addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.
Competitive offer packages
Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP
) * Close access to Transit and UHN shuttle service
A flexible work environment
Opportunities for development and promotions within a large organization
Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.All applications must be submitted before the posting close date.UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.We thank all applicants for their interest, however, only those selected for further consideration will be contacted.
