Office Administrator (Yonge & Lawrence)
- Toronto, ON
- Permanent
- Full-time
Job Order ID: 8439
Employment Type: Yearly Salary
Web Publication Date: 8/26/2025
Number of Positions: 1
Job Location: Toronto
Brief Description:Our employer is a specialized investment firm focused on providing bespoke financing solutions to the Canadian Microcap sector. They are looking to hire a highly organized, dependable, and proactive Office Administrator. This individual will play a key role in supporting the day-to-day financial and administrative functions of the firm. The ideal candidate will be experienced, detail-oriented, and capable of managing multiple tasks efficiently in a fast-paced environment.Job Function:
- Preparing weekly internal and external reports for team members and industry partners
- Recording and monitoring all investment activity, ensuring timely communication of upcoming events and key catalysts
- Maintaining an organized filing system of paper and electronic documents
- Preparing and reviewing forms, applications and paperwork with accuracy and completeness
- Managing information and project task flow in a timely and accurate manner
- Scheduling meetings, appointments and coordinating conference registrations
- Coordinating executive communications, including taking calls, responding to emails, and interfacing with external parties
- Providing general administrative support as needed
Job Requirement:
- 3-5 years of experience in office administration, office management, or executive support
- Background in financial services or capital markets is an asset
- Proficiency in Microsoft Office, Adobe, and Salesforce; comfortable with learning new software
- Self-starter with the ability to work independently and as part of a close-knit team
- Meticulous attention to detail and excellent organizational skills
- Effective communication and interpersonal skills
- Strong judgment and a proactive approach to problem-solving
- Ability to prioritize and manage deadlines in a fast-paced, results-driven environment