Executive Assistant

• Coordinate and manage complex calendars, including scheduling appointments, meetings, and travel arrangements for the leadership team.
• Ensure all meeting logistics – in person and virtual, and resources are prepared and organized in advance.
• Provide comprehensive administrative support, including managing correspondence, and submit and manage expenses
• Serve as a primary point of contact, effectively managing internal and external communication on behalf of the leadership team.
• Coordinate and maintain strong relationships with key stakeholders across the organization.
• Draft and distribute internal communications, ensuring messages are clear, concise, and aligned with company guidelines.
• Collaborate with the leadership team to support key initiatives, track progress, and ensure deadlines are met.
• Prepare project-related documents, presentations, and reports.
• Take minutes and follow up on action items arising from team meetings.
• Other duties as required.

• Proven experience as an Executive Assistant, preferably supporting senior level executives.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines effectively.
• Strong written and verbal communication skills, with exceptional attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Ability to handle confidential and sensitive information with discretion.
• Demonstrated ability to work independently and proactively, while also functioning effectively within a team.
• Professional demeanor and ability to interact comfortably with individuals at all levels of the organization.
• Flexibility to adapt to changing priorities and handle multiple tasks simultaneously.

Jones Lang LaSalle