Administrative Support Worker

• Greet and welcome internal and external guests at the main reception
• Answer the main phone line and respond to general inquiries from the public
• Present a positive and professional image of the organization to all visitors and callers
• Sign in visitors, provide temporary building passes if required
• Maintain the daily upkeep/cleanliness of all common areas; reception, meeting rooms, copy areas, supply/storage room, lunchroom and kitchenettes
• Ensure all machines in common areas are functioning and arrange services as required (coffee machines, photocopiers, check-in system, etc.)
• Assist in meeting logistics (calendar bookings, catering, registration, check-in, room set up/clean up)
• Manage reception manual
• Liaise with building maintenance and external vendors providing office services
• Provide backup administrative support to the administrative team
• Maintain the reception area to ensure it is tidy and professional
• Deliver information to internal and external contacts via email, phone, and in person
• Manage incoming and outgoing mail and packages
• Assist with scheduling appointments for visitors and meeting room bookings
• Various administrative tasks including drafting correspondence, scheduling meetings, photocopying documents, ordering couriers, and responding to enquiries
• Other office duties as assigned

• A minimum of 1-2 years of related work experience with increasing levels of responsibility
• High school diploma or post-secondary certification in administration from a recognized institution
• Expert in the use of MS Office suites (PowerPoint, Excel, and Word)

• High degree of professionalism, excellent communication skills, and the ability to maintain confidentiality
• Exceptional judgement and discretion when dealing with internal and external parties
• Proven organizational, planning and prioritization skills; ability to work in a fast-paced environment and manage tight deadlines
• Excellent communication skills, both written and verbal with the capability to manage information and correspondence on multiple levels
• Strong attention to detail and accuracy, resourceful, able to solve problems and find solutions to meet department needs

• Time to Recharge: Three weeks of paid vacation for all new salaried hires, plus 3 personal/flex days dedicated to your mental health and well-being.
• Comprehensive Health Benefits (No Waiting Period!): From day one, enjoy coverage for dental, prescriptions, vision, massage therapy, and more—because your health matters.
• Future Security: A Self-Directed Pension Plan where every dollar you contribute is matched with two by Aramark—helping you grow your retirement savings faster.
• Well-Being Support: Access Aramark’s Employee Assistance Program for confidential resources and support for you and your family whenever you need it.
• Inclusive Community: Be part of our Employee Resource Groups (ERGs), where we celebrate diversity, build connections, and support one another.
• Exclusive Perks: Enjoy discounts on everyday products and services to make life more affordable.
• Continuous Learning: Benefit from Educational Assistance to support your growth, plus scholarships for your children entering post-secondary studies.
• Career Growth: Clear career path planning and development opportunities tailored to your skills and aspirations.
• Safe & Supportive Workplace: We are deeply committed to providing a safe, healthy, and positive work environment for all.

Aramark