Administrative Assistant I

University Health Network

  • Toronto, ON
  • $20.00-26.00 per hour
  • Temporary
  • Full-time
  • 8 days ago
Company DescriptionUHN is Canada's #1 hospital and the world's #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.UHN's vision is to build A Healthier World and it's only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.Job DescriptionUnion: Non-Union
Number of Vacancies: 1
Site: Toronto General Hospital
Department: Peter Munk Cardiac Centre
Reports to: Principal Investigator
Hours: 37.5
Salary: 20.00 - 26.00 per hour
Status: Temporary Full Time
Closing Date: September 15th 2025Position SummaryThe Peter Munk Cardiac Centre is thrilled to announce an exceptional opportunity for an administrative assistant to join the team. You will be working directly under the visionary leadership of our Chief AI Scientist. We are looking for candidates to support our dynamic research team. In this role, you will provide essential administrative and clerical support to ensure smooth day-to-day operations within the department.You will work closely with researchers, and leadership, assisting with scheduling, data entry, financial tracking, meeting coordination, and documentation management. This position is ideal for candidates who enjoy working in a fast-paced, collaborative research environment and are eager to contribute to UHN's visionDuties
  • Ensure smooth office operations, including ordering supplies, coordinating repairs, and maintaining equipment
  • Handle general correspondence, draft routine documents, and manage departmental filing system
  • Answer phone calls, screen and redirect inquiries, and respond to routine information requests
  • Submit bi-weekly payroll timesheets for management approval on behalf of the department
  • Maintain accurate and up-to-date departmental records, including scheduling databases and contact lists
  • Coordinate department meetings, including booking rooms, preparing agendas, and tracking action items
  • Manage calendars for assigned staff and research leads, ensuring smooth scheduling of appointments, conferences, and deadlines
  • Proactively resolve scheduling conflict and adjust calendars based on availability and priorities
  • Assist with expense tracking, invoice submissions and coordinating payments related to lab supplies and research activities
  • Liaise with internal and external stakeholders, including UHN staff, collaborators and research partners
Qualifications
  • Must be 16 years of age or older, per UHN policy.
  • Completion of Community College Diploma in General or Medical Office or equivalent Administration
  • Completion of a recognized medical or business post secondary secretarial arts program at the diploma level
  • 1-2 years related administrative support experience
  • Previous on-the-job computer/word-processing, database and spreadsheet software experience
  • Experience in a Microsoft Office environment
  • Experience working in a health care environment, an asset
Additional InformationWhy join UHN?In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.
  • Competitive offer packages
  • Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP
) * Close access to Transit and UHN shuttle service
  • A flexible work environment
  • Opportunities for development and promotions within a large organization
  • Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)
Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.All applications must be submitted before the posting close date.UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

University Health Network