Analyst: Furniture, Fixtures & Equipment - Redevelopment (Full Time)

• Develop, maintain, and continuously update the FF&E Master List (equipment, furniture, fixtures).
• Ensure data integrity across all FFE categories, including asset details, quantities, room assignments, vendor data, costs, and lifecycle attributes.
• Support version control and change management processes for FFE lists.
• Coordinate with planners, project managers, clinical teams, and procurement to ensure data accuracy across systems.

• Create and implement the asset tagging and barcoding plan for the new facility.
• Coordinate barcode generation, duplication checks, sequencing, and tagging procedures.
• Track all incoming, staged, and installed FFE items across the project lifecycle.
• Maintain real-time inventory dashboards and provide reporting to FFE leadership.
• Support reconciliation of purchased vs. received vs. installed equipment.

• Provide procurement teams with accurate item specifications and updated lists.
• Monitor purchase order status and delivery schedules to ensure alignment with installation timelines.
• Review vendor submittals and shop drawings for alignment with FF&E requirements.
• Track warranty and service documentation from vendors.

• Prepare the final asset registry required for operational readiness.
• Organize and validate owner manuals, warranty information, maintenance instructions, and supplier documentation for turnover to Clinical Engineering, Facilities, and Supply Chain.
• Ensure all data required for CMMS upload (e.g., asset numbers, categories, warranty terms) is complete and accurate.
• Participate in deficiency tracking and resolution.

• Produce regular reports on FFE budget, procurement status, inventory, and installation progress.
• Present insights to project leadership to support decision‑making and risk management.
• Identify trends or risks in procurement, deliveries, or installation schedules.

• Strong analytical skills and advanced proficiency in Excel, Power BI, or other data platforms.
• Understanding equipment planning, supply chain, and procurement workflows.
• High attention to detail; strong data management and quality control skills.
• Ability to prioritize and manage multiple tasks in a fast‑paced, evolving project environment.
• Excellent communication, documentation, and coordination skills.
• Ability to interpret technical equipment specifications and architectural drawings (asset locations).
• Experience with CMMS systems is considered an asset.

• Post-secondary education in Business, Data Analytics, Engineering Technology, Health Administration, or a related field.

• Minimum of 2–3 years of experience in data management, equipment planning, supply chain, or project coordination (healthcare preferred).

• Experience with FF&E planning or capital equipment projects is an asset.

• Experience with barcoding/asset tagging systems preferred.

• Maintaining and promoting a safe and clean working environment for all employees, students, visitors, patients/clients, family members and physicians and fulfilling the duties of workers under the Occupational Health and Safety Act
• Having the right to be part of the process of identifying and resolving workplace health and safety concerns. This right is expressed through worker membership on joint health and safety committees, or through worker health and safety representatives.
• Having the right to know about any potential hazards to which they may be exposed. This means the right to be trained and to have information on machinery, equipment, working conditions, processes, and hazardous substances.
• Having the right to refuse work that they believe is dangerous to either their own health and safety or that of another worker. Members of the joint health and safety committee who are "certified" have the right to stop work that is dangerous to any worker
• Reporting and documenting any observed risks or hazards to management personnel and taking immediate corrective action whenever safe and feasible
• Acting in accordance with hospital patient safety policies and programs
• Responding to safety risks to clients and takes action in situations where client safety and well-being are compromised.
• Reporting any observed risks to the appropriate authority whose actions or behaviours towards clients are unsafe or unprofessional

• Consistently contributing as a member of the program team and practicing the values of Windsor Regional Hospital;
• Participating as a member of project teams or committees as appropriate;
• Participating in activities of organizational renewal and development;
• Sharing expertise and knowledge with other team members and other teams throughout the organization;
• Demonstrating respectful, courteous, caring attitudes in all interactions;

Windsor Regional Hospital