Accounts Payable Specialist

• Manage the full accounts payable cycle, including purchase order setup, invoice receipt, and three-way matching.
• Ensure accurate and timely data entry into accounting systems, reconciling vendor statements and resolving discrepancies.
• Collaborate with operations teams to confirm monthly purchase order entries and approvals through SharePoint.
• Address vendor-related issues, providing solutions efficiently to maintain strong relationships.
• Generate accruals on a monthly basis to ensure accurate financial reporting.
• Utilize ERP systems such as Viewpoint Vista and other construction-related software for accounts payable processes.
• Prepare reports and analyze data using Microsoft Excel, including pivot tables.
• Support the team during peak seasons, handling a high volume of invoices, up to 3,000 monthly.
• Train and guide less experienced team members, sharing expertise and ensuring adherence to best practices.
• Maintain flexibility to work additional hours during month-end periods as required.

• Proven experience in accounts payable, with the ability to work independently and manage high workloads.
• Strong proficiency in accounting software systems, including Viewpoint Vista and ERP platforms.
• Familiarity with the construction industry and related financial processes is highly desirable.
• Advanced Microsoft Excel skills, including pivot tables and data analysis.
• Excellent attention to detail and problem-solving skills when addressing vendor and invoice issues.
• Strong communication and collaboration abilities, particularly with operations and finance teams.
• Ability to adapt to a fast-paced environment and maintain flexibility during peak periods.
• Minimum of five years of experience in a similar role, demonstrating reliability and expertise.

Robert Half