Document Controller

Toronto, ON
Permanent
Full-time

1 month ago

Company DescriptionAre you ambitious and looking to make the right move in your career? Now is the perfect time to join Egis. Egis is experiencing substantial growth in North America, now made up of over 1,000 engineers, architects and planners across Canada and the USA. This strategic move underscores our commitment to investing in North America, propelling our expansion to new heights.Our values showcase everything we believe in:A Responsible Company - We care about people, and we care about our impact; acting responsibly wherever we work and whatever we do.A People-First Company - This is an environment of mutual respect where every team member matters, no matter who they are.A Creative Company - Creativity is in our DNA. This is the fuel that helps us tackle the major challenges of our time.The more important question you likely have is: Are we the right company for you?Joining Egis is an opportunity to make a valuable, positive impact on the world, while growing and developing as a person. Our culture is very collaborative, and we care about people and our impact. We take great pride in being responsible for our clients, for each other and for our planet and its people. You'll work and innovate in an environment where high standards and personal consideration go hand-in-hand.Learn more about the exciting opportunity below where you'll be part of projects renowned for technical excellence, ambition and sustainability.Job DescriptionAre you passionate about organization, precision, and supporting complex infrastructure projects behind the scenes? Join Egis Canada as a Document Controller and take on a vital role in ensuring our project teams have the accurate, up-to-date information they need to succeed. Working closely with engineers, contract administrators, and project stakeholders, you'll manage the flow of technical documentation across multiple platforms and disciplines.This role offers the opportunity to build deep familiarity with engineering documentation standards and tools while supporting major infrastructure initiatives. You'll be a key contributor to project efficiency, compliance, and success-making your attention to detail and process management skills essential.We are currently seeking a Document Controller to support a variety of active transportation and infrastructure projects across Ontario.Responsibilities

Coordinate all aspects of document control, including registration, uploading, transmitting, and tracking of technical documents, drawings, and commercial correspondence.
Ensure the accuracy and compliance of all document data in line with internal procedures and quality standards.
Manage the flow of documentation within the organization and between external project stakeholders.
Retrieve and distribute files as needed by team members across multiple disciplines.
Develop and manage electronic workflows to streamline document submissions and approvals.
Monitor document quality and proactively manage any discrepancies or process issues.
Prepare ad-hoc reports on project documentation status and deliverables.
Perform other administrative and project support tasks as required.

Qualifications

University degree or College diploma in Business Administration, Engineering, or a related discipline.
Minimum 3 years of experience supporting engineering or construction projects.
Proficiency in document control processes, with a strong understanding of quality and compliance standards.
Experience with collaborative software tools such as SharePoint, ProjectWise, Aconex, Unifier, or equivalent platforms.
Strong communication, organizational, and problem-solving skills.
Self-starter with a collaborative, team-oriented approach and a focus on process improvement.

Why Join Egis?Egis Canada is synonymous with project and construction management best practices, delivering over 50 infrastructure projects annually with a dedicated team of 200+ professionals. As a Document Controller, you'll play a behind-the-scenes but essential role in ensuring the quality and flow of information that supports project delivery.This position offers a front-row seat to some of Ontario's most impactful transportation and infrastructure projects, with opportunities to grow your expertise in project administration, quality systems, and information management. Join a company that values your diligence, supports your professional development, and empowers you to contribute meaningfully to complex projects.Additional InformationEgis Canada is an equal opportunities employer offering a competitive salary and benefits to those with the skills suited to the needs of our clients. The salary range advertised may exceed the range based on several factors, including relevant education, qualifications, certifications, experience, skills, geographic location, performance, and business or organizational needs.We welcome and encourage applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process.This role is eligible for a referral bonus in line with the Referral Program. If you have been referred, please provide the name of the employee who has referred you at the time of your application.At Egis, we embrace innovation to tackle challenges and utilize AI in our recruitment process under stringent ethics and compliance policies and in alignment with our values of being a Responsible Company, a People First Company and a Creative Company. Committed to diversity, growth and collaboration, we may leverage AI to support the recruitment process.

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