Administrative Assistant

Vancouver, BC
$43,500-65,100 per year
Permanent
Full-time

9 days ago

Who we are
You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Doane Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a community. We employ about 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That’s what’s most important to us. We’re building a thriving organization that’s purpose driven and still want to remember what your favourite milkshake flavour is.As an Administrative Assistant your responsibilities will include:

Working independently and within a team environment to support the client service staff to produce high quality client deliverables
Assistance with formatting audit proposals in accordance with firm standards
Providing support to assurance and advisory service line leadership
Collaborate with the audit and advisory team and internal client service members
Assembling year end packages (tax returns, financial statements, letters)
Managing electronic and paper-based client files
E-filing as required
Format financial statements in compliance in Firm standards
Preparation of letters and reports using firm templates in compliance with Firm standards
Proof-read, review for quality and verify content before finalizing any client deliverables
Preparing hard files for clients based on requests from the external client service team and new client setup processes
Participate in training and stay current with Doane GT software
Coordinating the standardized billing process, including proactively running related reports and drafting bills and accompanying analyses, distribution of invoices
Assist in the preparation and submission of time and expense reports for the partner(s) supported
Using D365 application to track, maintain and report on client relationships
Plan and coordinate cost-effective and sometimes complex domestic and international travel arrangements and itineraries for individuals and groups
Preparing for client meetings and meeting materials (e.g., presentations, handouts, minutes, etc.)
Plan and coordinate team/networking events, including booking venues, arranging catering, and setup.
General administrative duties including, but not limited to: reception, filing, photocopying, scanning, faxing and mailing
Being available for other duties as assigned

Doane Grant Thornton
If you’re a bit like us, you’re driven to connect with how others are feeling and thinking. Here we walk in others shoes before taking action. Just imagine being part of a team that puts “we before me”, where flexAbility is a mindset, and where you trust your colleagues to have your back. At Doane Grant Thornton, you’ll work with inspiring leaders who support your development, both personally and professionally. This is a place where your insatiable curiosity enables you to think, see and hear from a variety of perspectives, a place where every day is different and having the courage to grow is part of who you are. And when all this comes together, well that’s when the magic happens!Want to learn more about who we are and how we live our purple every day? Read our colleagues’ stories at www.discoveryourpurple.caThink you’ve got what it takes to be an Administrative Assistant? Like the colour purple? Great. Here's a few more boxes we’re also hoping you can tick:

1-2 years of administrative experience
Excellent written and verbal communication skills with an aptitude for building strong client relationships
Strong multitasking skills to meet tight deadlines and ensure timely deliverables
Advanced working knowledge of MS Suite, Visio, Adobe Acrobat, etc
Strong Word processing skills
Advanced working knowledge of MS Suite, Visio, Adobe Acrobat, etc
Strong negotiation skills with a problem-solving attitude & innovative thinker
Proven experience in providing exceptional client service
Takes initiative and direction and is a self-directed learner
Demonstrates sound judgment regarding confidential and sensitive matters
Available to work overtime during peak tax filing seasons

At Doane Grant Thornton we’re focused on making a difference in the lives of our clients, our colleagues and our communities. That’s our purpose. Or, as we like to say, living our purple.What's in it for you?Profit sharing, Flex days, RRSP contributions, Firmwide holiday closure, Wellness benefits, Concierge-like benefits, Work from anywhere in Canada in the summer for 4 weeks, and more!At Doane Grant Thornton, we believe compensation should reflect more than just market data—it should reflect you. We’re serious about compensation. We benchmark regularly across a wide spectrum of roles, industries, sectors, and levels to ensure our ranges are both competitive and current. But we don’t stop there. We also consider the unique strengths, experiences, and impact each individual brings to the table. Our salary ranges are reviewed annually, and where you land within the range depends on a mix of factors—your background, your skills, and how your contributions align with internal equity. To help start the conversation, the current salary range for this role is $43,500–$65,100 in Vancouver. If the role is available in other locations, the range may differ to reflect local market factors.*This role is required to be onsite in-office 5 days each week.Are you ready to Discover Your Purple?

Grant Thornton

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