HR & Recruiting Coordinator

The HR Pro

Ontario
Permanent
Part-time

7 days ago

This is a remote position.About the RoleWe are looking for a highly organized, proactive, and tech-savvy Human Resource & Recruiting Coordinator to support a fast-paced recruitment team.This is a hands-on, behind-the-scenes role focused on keeping the hiring process running smoothly - from candidate screening and interview coordination to system management and reference checks.You will play a key role in supporting recruiters and ensuring that nothing falls through the cracks, while helping the recruitment process run efficiently from start to finish. This is a complete remote position working in EST Time Zone.What You’ll Be DoingRecruiter & Team Support

Support recruiters across multiple roles by coordinating and managing the recruitment process

Ensure all stages of the hiring process are moving forward efficiently and on schedule

Act as a central point of coordination between recruiters, candidates, and internal workflows

Candidate Screening & CoordinationReview incoming applications and shortlist candidates based on role requirementsConduct initial phone screenings to assess candidate fit, communication, and experiencePrepare clear, concise screening notes for the recruitment teamSchedule and coordinate interviews across multiple stakeholdersRecruitment Process SupportPost job openings to ATS and job boards (e.g., Indeed)Set up candidate records, assessments, and workflows within the systemTrack candidate progress and ensure all steps in the process are completedSupport the overall flow of candidates through the recruitment pipelineAdministrative & Reporting SupportDraft client updates and candidate summariesMaintain accurate, clean, and up-to-date records in the ATS/databaseSupport general recruitment administration and documentationAssessments & Reference ChecksCoordinate and review personality assessments and screening toolsConduct reference checks and document feedback clearly and professionallyHow You’ll Work10–20 hours per weekFlexible schedule, with preferred overlap during weekday afternoonsYou will work closely with the lead recruiter to support daily workflowThis role is designed to complement and align with existing schedules to ensure smooth handoffs and communicationIdeal for someone who enjoys structured work and thrives in a fast-paced environmentWhat Success Looks LikeInterviews are scheduled quickly and accuratelyCandidate records are complete, organized, and up to dateThe recruitment process flows smoothly without bottlenecksThe team can stay focused on high-impact work (interviews and placements)Growth OpportunityThis role may evolve to include increased involvement in candidate screening and interview support as you become more familiar with our process.If you’re someone who enjoys systems, organization, and playing a key role in making things run smoothly, we’d love to hear from you.RequirementsStrong administrative and organizational skills1–3 years of experience in administration, HR, or recruiting (or similar transferable experience)Excellent written and verbal communicationAccess to a reliable computer/laptop and internet connection for remote work, and comfort using personal equipment for work-related tasksComfortable with technology and quick to learn new systemsExperience with ATS platforms (Zoho Recruit or similar is an asset)High attention to detail and ability to manage multiple prioritiesAbility to work independently in a remote environmentA proactive mindset - someone who takes ownership and keeps things moving

The HR Pro

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