Office Administrator/Bookkeeper

• Record, categorize, and maintain daily financial transactions including sales, expenses, receipts, and payments
• Manage accounts payable (processing vendor invoices and payments) and accounts receivable (client invoicing and collections)
• Reconcile bank statements, credit cards, and general ledger accounts on a monthly basis
• Assist with payroll processing and employee expense tracking
• Prepare monthly financial reports, including profit & loss statements
• Maintain organized digital and physical filing systems for financial documents
• Support preparation for external accountants, audits, and tax filings including GST/HST compliance

• Greet visitors, answer phones, manage email inquiries, and provide professional front-line service
• Order and manage office supplies, equipment maintenance, and vendor relationships
• Coordinate meetings, appointments, schedules, and travel arrangements as needed
• Perform general clerical duties including data entry, document preparation, filing, and mail distribution
• Provide administrative support to the team with reports, correspondence, and presentations
• Identify opportunities to improve office processes and procedures
• Handle additional duties as assigned to ensure efficient office operations

• Post-secondary education in Business Administration, Accounting, or a related field (or equivalent combination of education and experience)
• Minimum 2 years of combined experience in office administration and bookkeeping
• Proficiency with bookkeeping software (QuickBooks, Xero, or similar) and Microsoft Office Suite (especially Excel and Outlook)

• Strong attention to detail and high level of accuracy with financial data
• Excellent organizational and time-management skills with the ability to prioritize multiple tasks
• Solid understanding of basic accounting principles and financial reconciliation processes
• Professional written and verbal communication skills
• Ability to maintain confidentiality when handling sensitive financial and business information
• Proactive, self-motivated attitude with the ability to work independently or as part of a small team
• General knowledge of Canadian payroll, GST/HST, and basic tax requirements

• Bookkeeping certification or advanced accounting software proficiency
• Previous experience in the food service or hospitality industry
• Familiarity with additional tools such as payroll software, CRM systems, or document management platforms

Executive Solutions Ltd.