Employment Terms: Full-Time, PermanentStart Date: September 2025Join a dynamic and vibrant community where you're not just working, but are inspired to grow, create, and make a difference every step of the way! At Branksome Hall, a leading IB World School for girls in Toronto, you'll be surrounded by more than 900 bright students and 230 passionate colleagues, all in an atmosphere that thrives on innovation, collaboration and creativity. Our core values — Sense of Community, Inclusiveness, Creativity, and Making a Difference — will ignite your passion and inspire you to reach new professional heights.Get ready to embark on a truly rewarding career where your impact will help shape a better, brighter future!The Opportunity:The Administrative Assistant will provide administrative support to the Head, Academics and Professional Learning and to the innovation portfolio to ensure that the office runs smoothly and efficiently. This includes calendar management, arranging meetings and appointments, maintaining the office and professional learning/meeting spaces, and updating departmental budgets and expenses. The successful candidate will work closely with the curriculum innovation team providing support as needed to programming and logistics. As well, they will act as lead proctor, supervising examinations for the International Baccalaureate program.The Assistant will also support all aspects of organizing professional learning events, and will liaise with internal and external stakeholders as the first point of contact for the Head, Academics and Professional Learning. The incumbent will work independently, with minimal supervision and guidance and exercise utmost discretion.Key Accountabilities include, but are not limited to:Schedule and manage calendars, including moving meetings as priorities changeMaintain agendas for all scheduled meetings and events and ensure room set up as requiredSupport IB Middle Program with curricular events and student registrationsMaintain a variety of databases and organize digital filing systemsProvide administrative support, such as scheduling meetings, preparing documents, supporting events to the innovation teamOrder supplies and materials for the academics and innovation departments as requiredRenew school-wide memberships and subscriptions while tracking expiration datesSupport reporting to various organizations, along with the annual renewal of application to the Ministry of EducationMaintain office and meetings spaces, and set up each of the day’s eventsCollaborate closely with the HR team to manage scheduling for interviewsSupport scheduling of faculty evaluation meetings and class observations, report creation and follow-upPrepare materials for Ministry inspection, IB program evaluation, CAIS accreditation and Board reportingPreparate curriculum materials, reports and publications as neededTrack and monitor budgets, invoice and expense payments, including reconciliation of budgets and Visa statementsSupervise students during IB exams as lead proctor the exam hallOrganize events such as professional development workshops, meetings, and guest speakersRegister approved faculty for requested/required professional development, IB training courses, roundtables and conferences, including arranging travel and accommodationKeep records of professional development related expenses and support budget tracking processesCandidate Profile:University degree and/or a relevant recognized community college program or equivalent work experience3+ years of related experience in an administrative capacity, preferably in an academic environmentAdvanced computer skills with MS Office (Word, Excel and PowerPoint), Google Drive, and academic databasesExcellent interpersonal skills and ability to liaise with various stakeholdersHighly organized and able to prioritize in a fast paced and high volume environmentAdaptable to changing priorities with short deadlinesExcellent communication skills, both verbal and writtenAbility to maintain confidentiality with with utmost discretionGood judgment, professional attitude, and detail-oriented abilityFamiliarity with the International Baccalaureate (IB) program would be an assetWhy Join Branksome Hall:Joining Branksome Hall will change your life. Along with highly collaborative, mission-driven colleagues and a stimulating environment, Branksome Hall offers the opportunity to:Earn a competitive salary and generous vacation, taxable lunch benefit, health & dental benefits and pension plans, including contributions to the Ontario Teachers’ Pension Plan (OTPP) for eligible employees;Join a strong community with a commitment to students and to the growth and development of employees through ongoing professional development and mentorship;Engage with a network of internationally renowned industry experts, leaders and entrepreneurs;Access state-of-the-art facilities and resources to support wellness, such as the Athletics and Wellness Centre.Target Hiring Range: $48,545.64 - $60,601.32How to Apply:Bring your vision, passion and creativity to Branksome Hall. Tell us about yourself and how you will make a difference in the lives of girls by submitting your application to our Please name any document you are uploading during the application process with your First and Last Name and type of document (eg: resume, cover letter).Applications will be reviewed on an ongoing basis beginning August 19th, 2025 and the posting will remain active until the position is filled.Please be advised that a closed AI system may be employed in our recruitment process to enhance efficiency and the review of all candidates. While this technology helps us assess qualifications, our team actively reviews outcomes to identify and address any potential assumptions or biases throughout the process.Applications (resume and cover letter) can also be sent to:Branksome Hall – Human Resources10 Elm AvenueToronto, OntarioM4W 1N4Branksome Hall is an equal opportunity employer and welcomes applications from all candidates who meet the minimum requirements for the position. Branksome Hall is strongly committed to diversity, equity and inclusion within its community and welcomes applications from racialized persons/persons of colour, Indigenous/Aboriginal People of North America, persons with (dis)abilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas, and champion diversity in its broadest sense. Accommodations are available upon request for candidates engaging in all parts of the recruitment and selection process at Branksome Hall.We thank all applicants in advance; however, only those selected for an interview will be contacted.To learn more about Branksome Hall, visit our website at: .
