Coordinator, Rehab

Bayshore HealthCare

  • Mississauga, ON
  • Permanent
  • Full-time
  • 7 days ago
JOB SUMMARYThe Rehab Coordinator, under the direction of the Director Of Therapy & Rehab and Rehab Coordinator Lead, provides administrative support as required, coordinates internal and external communication, supports managers and employees with job duties, and completes other office duties as directed.DUTIES AND RESPONSIBILITIES
  • Complete correspondence including letter writing, faxes, emails, quarterly reports and text editing.
  • Review, edit, prepare and submit reports and documents as requested.
  • Handle, screen and redirect incoming phone calls.
  • Make phone calls to therapists, employees, referral sources, vendors and payers.
  • Handle incoming and outgoing mail and couriers.
  • Develop and maintain mailing lists and databases.
  • Set up new referrals in Antibex Software and coordinate referrals with therapists and rehab assistants.
  • Assist with completion of OCF-18s.
  • Arrange appointments and meetings.
  • Assist with obtaining equipment quotes from vendors.
  • Monitor deadlines.
  • Provide ongoing support to external business associates, directors, managers, therapists, employees and clients as directed; maintain confidential business files.
  • Assist with the writing and editing of contractual agreements and Requests for Proposals.
  • Transcribe and distribute meeting minutes.
  • Assist in the development of materials for presentations to current and potential clients, therapists and employees.
  • Provide coverage for other Administrative positions as required.
  • Occasional clinical work in community to support the team (i.e. Kinesiologist/Rehab Assistant).
  • Participate in ongoing internal and/or external continuing education activities
  • Adhere to Bayshore Policies and Procedures.
  • Participate in quality activities and continuous improvement initiatives in keeping with the company's Quality Management System.
  • Participate in proactive Health & Safety activities while performing all duties. Is responsible to notify immediate Supervisor of any Health & Safety risks or concerns.
  • Maintain confidentiality of client and corporate information and discusses same only with appropriate Bayshore personnel.
  • Complete other tasks as requested.
QualificationsBayshore is committed to a high quality and safe environment for both our staff and clients/patients. Dependent upon Provincial government regulations, and the position being applied for, new hires may be required to provide proof of vaccination against illnesses such as COVID-19, Hepatitis, Seasonal Flu etc. Please speak with the recruiter for Provincial and/or position specific requirements. Medical exemptions or any based upon Human Rights Code criteria will be considered on a case-by-case basis.“At Bayshore Healthcare, our commitment to Equity, Diversity & Inclusion is our strength. This is how we bring our vision of being the difference in the lives of those we care for, work with and in our communities. We have a great sense of pride in creating a culture of belonging, where individual differences are embraced and celebrated, through programs, resources and policies that support each individuals purpose, potential and wellbeing.”At Bayshore Healthcare Ltd., and its subsidiaries, we are committed to fostering an inclusive workplace and operate in full compliance with all Provincial and Territorial legislation pertaining to Human Rights Codes and Accessibility requirements. To ensure continued compliance throughout the recruitment and selection process, we encourage candidates to disclose any accommodation needs they may have.EducationKinesiologist (R.KIN preferred), completion of an Undergraduate University Degree in a related field, or OTA/PTA Diploma is required.ExperienceIdeally, two years previous experience as a coordinator/administrative assistant/rehab assistant/kinesiologist, ideally in automobile and/or WSIB insurance systems.Other Skills and AbilitiesExceptional customer relations, organizational, efficiency and teamwork skills; proficiency in Windows applications, database management, e-mail and the internet; administrative or executive level writing skills; demonstrated ability to establish priorities, handle multiple tasks and work independently and as a team member; strong commitment to continual learning; fluency in written and spoken English.Other Assets:1. Knowledge of Antibex Universal Software, Peoplesoft, Procura, Taleo2. Knowledge of Automobile Insurance Sector (SABS) and WSIB3. Experience with recruitment and HR coordination4. Clinical experience in the community.External candidates must have a proven ability to complete administrative tasks, deal with customers and have consistently shown above average initiative. Successful candidates must complete a three month probationary period specific to the position.

Bayshore HealthCare