Administrative Assistant
David Aplin Group View all jobs
- Winnipeg, MB
- Permanent
- Full-time
- Immediate temporary Administrative Assistant role
- Potential for extension and or temporary to hire opportunity
- Convenient downtown Winnipeg location
- Provide comprehensive administrative support to the Directors, including managing inquiries, coordinating divisional responses, and occasionally responding on their behalf.
- Manage and prioritize high-level and confidential matters, ensuring timely follow-up and appropriate action in the absence of the Directors.
- Control the flow of information through the Directors' office, including screening incoming and outgoing correspondence, monitoring deadlines, and proofreading and formatting documents such as briefing notes, letters, and recommendations.
- Serve as a liaison with the office of the Vice President of HR and provide back-up support to the Executive Assistant to the VP when required.
- Coordinate meetings, seminars, town halls, and other events, including agenda preparation, minute taking, logistics, travel arrangements, and follow-up communications.
- Prepare and distribute divisional communications and support the development of regular reports, such as quarterly business plan updates.
- Provide guidance to divisional staff on internal procedures, documentation standards, and correspondence formatting.
- Maintain and organize filing systems, including abeyance files, and ensure timely follow-up on pending items.
- Reconcile expenses and corporate credit card transactions for the Directors' cost centre, and manage office supply orders.
- Support various operational tasks, including reviewing daily workflows, running training reports, and maintaining the divisional SharePoint site.
- Stay current with digital tools and office technologies (e.g., Microsoft Office Suite, MS Teams) to assist and support Directors and senior staff with troubleshooting and usage.
- Other administrative duties as assigned
- 3 plus years of experience as an Administrative Assistant in a Corporate environment
- Post secondary education, ie Business Administration Diploma
- Proficiency in Microsoft Word, Excel, Outlook, Teams, SAP, and HRMS.
- Strong administrative capabilities, including excellent written and verbal communication skills, attention to detail, and ability to interpret and apply instructions accurately.
- Exceptional customer service and communication skills.
- Ability to work collaboratively within a team.
- Demonstrated discretion and professionalism when handling confidential information.
- Criminal record check is required