Project Administrator

Canada
Permanent
Full-time

21 hours ago

Please refer to the job aid for instructions on how to apply.If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).Position Summary:Under the guidance of the Project Officer, the Project Administrator is responsible for the planning, development, coordination, and implementation of multiple projects resulting from the association between the Faculty of Education, School Boards, and other partners. The primary mandate of those partnerships is to foster community engagement in Education-related initiatives (i.e. Sylvan Adams Sports Science Institute, the Co-Lab Project Initiative with Trafalgar, ILEAD initiative for Indonesia, Teacher training initiative in Hong Kong, etc.).Primary Responsibilities:Coordinate, and monitor community engagement and partnership projects, ensuring objectives, timelines, and resources are met.Liaise with internal and external stakeholders, including community organizations, partner schools, University committees, and international partners.Support recruitment, selection, and training of participants for community projects in collaboration with Faculty offices and partners.Assist in the planning and execution of project activities and events, such as school visits and community initiatives.Monitors project budgets, track expenditures, and assist in securing funding from foundations, government organizations, and other sources.Drafts and maintains and project communications plans, ensuring timely updates and coordination among all stakeholders.Provides information on targeted research to inform project planning, including cost analysis and funding opportunities.Assist in the design, preparation, and revision of funding proposals, including rationale, timelines, budgets, and knowledge mobilization strategies.Provide regular updates and reports to the Associate Dean, Faculty communications officer, and other relevant parties.Assists with creating effective project communications plan, including planning, monitoring and adapting to address any communications needs between all stakeholders, partners and interested partiesPerform other duties as assigned.Other Qualifying Skills and Abilities:Undergraduate degree and one (1) year of related experience is preferred.Proven project management experience, ideally within a sports science education setting and experience working with grants.Demonstrated ability to oversee the budget, in consultation with the Dean and Project Director.Demonstrated ability to work directly with the Dean and Project Director, and oversee project activities as per their requirements.Strong leadership, interpersonal and team management skills and proven flexibility in working within a network, in this case, co-investigators, research students, and the overall project team.Excellent communication skills with an ability to get buy-in and rally all stakeholders and partners.Self-starter with strong problem-solving and organizational skills with an ability to prioritize and multi-task.Ability to work independently and collaboratively in a fast-paced environment. Ability to work in a PC environment using specialized databases, word processing, spreadsheets, presentation software, email, and the Internet.Experience with McGill Marketplace, Minerva & Web-based financial reports, an asset.Technical web creation/design skills, an asset.Knowledge of HTML, Wordpress.com, Drupal an asset.Knowledge of French and English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level #4 on a scale of 0-4.As one of Montreal's Top Employers, here is what we offer:

Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
Competitive vacation policy
Two (2) personal days
Two (2) floating holidays
Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
Paid time off over the December holiday period
Tuition waiver for regular employees and their dependents
Up to two (2) days of remote work per week where the position permits

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # (qualifier) on a scale of 0-4.For a definition of our language proficiency levels, please click .Minimum Education and Experience: DEC III 3 Years Related Experience /Hourly Salary: (MUNACA Level H) $33.05 - $40.97Hours per Week: 33.75 (Full time)Supervisor: Director AdministrationPosition End Date (If applicable): 2027-04-01Deadline to Apply: 2026-04-26McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, .

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