Senior Finance Administrator

Robert Half View all jobs

  • Ottawa, ON
  • Permanent
  • Full-time
  • 4 days ago
Robert Half is partnering with an excellent organization that's looking to add a Senior Finance Administrator to their Finance team. This is a full-time/permanent position.Advantages:-Competitive salary (75-80K)-Full benefits + RRSP's-3 weeks vacation + sick days-Hybrid (3 days on site) after 3 months probation-Excellent culture and leadership teamResponsibilities:
  • Prepare and process a high volume of monthly invoices, including Time & Expense, Percentage Complete, and Fixed Fee billings.
  • Oversee Accounts Payable functions for vendors, suppliers, and sub-consultants.
  • Code and enter vendor invoices, identify discrepancies, and follow up as needed.
  • Process and enter employee expense claims.
  • Reconcile credit card statements with supporting documentation, input transactions, and resolve discrepancies directly with cardholders.
  • Manage Accounts Receivable, including performing customer collection calls.
  • Set up and maintain project budgets and accounting details within the Project Management system.
  • Conduct bank reconciliations and handle bank deposits and related banking tasks.
  • Maintain strong relationships with vendors and clients.
  • Assist the Director of Finance & Administration with year-end financial activities.
  • Organize and maintain financial records, ensuring the filing system remains up to date.
  • Provide backup support to Financial and Office Administrators during peak periods or absences.
  • Prepare and remit weekly, monthly, and annual government liability payments and filings.
  • Manage payroll processing, including the preparation and filing of staff T4s and Records of Employment.
  • Complete month-end reconciliations and prepare supporting working papers.
  • Record monthly journal entries and assist with year-end reconciliations and closing processes.
Qualifications:
  • Demonstrated background in professional services (Consulting, Construction, Property Management).
  • Minimum of 3 years of experience in financial administration or bookkeeping.
  • Proficiency in accounts payable, accounts receivable and payroll processes.
  • Strong skills in bank reconciliations and handling monthly journal entries.
  • Proficient in Microsoft Excel.
  • Ability to manage month-end and year-end closing procedures.
  • Excellent attention to detail and problem-solving abilities.
  • Strong organizational skills to maintain vendor and client relationships and file systems.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.This job posting is for a current vacancy with our client.Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.Questions? Call your local office at 1.888.490.5461. All applicants applying for Canadian job openings must be authorized to work in Canada.Only job postings for jobs located in Quebec appear in French.© 2025 Robert Half. By clicking “Apply,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.

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