Senior Property Manager

• Oversee a portfolio of 30+ buildings and 250+ tenants across commercial, industrial, and residential sectors.
• Manage day-to-day tenant relations and resolve issues efficiently.
• Support leasing activities, including:

• Screening prospective tenants through background and reference checks
• Preparing and reviewing lease renewals, amendments, and assignments
• Negotiating lease transactions and reviewing lease documentation
• Ensuring all documentation and handover requirements are complete prior to unit occupancy
• Track vacancies and unit availability
• Enforce lease agreements and building policies
• Coordinate move-ins and move-outs for tenants
• Oversee rent collection, monitor delinquencies, and address repeat late payments, including issuing collection notices
• Prepare monthly financial and operational reports
• Calculate annual rent and TMI adjustments and update rent collection software accurately
• Review and approve bills, reconciliations, and tax-related matters
• Prepare and manage operating budgets and long-range capital plans
• Evaluate quotes and estimates for property maintenance and other contracts
• Proficiency with Yardi property management software is required
• Respond promptly to tenant inquiries via phone and email

• Oversee daily office operations and staff
• Maintain and update office policies and procedures related to property maintenance
• Track invoices and ensure timely processing
• Schedule and prioritize competing demands, coordinate requests, and resolve conflicts
• Maintain organized digital files, shared drives, and documentation systems
• Support executive leadership with operational priorities and business processes
• Assist with phone calls and email correspondence related to tenants and properties

• 5+ years of experience in commercial property management; experience with some residential as well is an asset
• Property management certification is an asset
• Strong understanding of budgets, recoveries, reporting, and lease administration
• Excellent written and verbal communication skills; able to craft professional correspondence and resolve conflicts effectively
• Proficiency in Microsoft Office and property management software (Yardi required)
• Highly organized, detail-oriented, and able to manage multiple priorities under pressure
• Strong interpersonal skills with the ability to interact confidently with tenants, contractors, and leadership

Recruiting in Motion