Workplace Services Coordinator

• Greet employees, clients, judicial officers, and other visitors who come to our office’s reception area and respond to any inquiries they may have.
• Answer, field, and transfer calls; redirect emails in a courteous & professional manner.
• Ensure the general cleanliness and organization of office, including reception area, kitchen, work areas and conference rooms.
• Order and maintain kitchen, office and printing supplies.
• Handle photocopying, scanning, binding, and printing requests; document organizing and compiling, as needed.
• Schedule all conference room and visitor office bookings.
• Reserve, prepare, and tidy conference rooms for meetings: this includes making coffee/tea, ordering and setting up of refreshments, breakfasts, and/or lunches prior to any meetings.
• Collect, sort and distribute mail and courier packages; pick up/drop off mail at Canada Post and schedule overnight couriers as needed.
• Send, monitor and distribute both incoming and outgoing faxes to ensure documents reach the correct recipients.
• Assist with purging and closing files for delivery to offsite storage & maintain an updated closed file ledger.
• Assist with downloading of electronic records.
• Attend to bank-related tasks as needed.
• Assist with administration of office access cards.
• Assist in managing local library inventory and supervise library filing updates.
• Scan, save, submit and approve monthly invoices and office credit card reconciliations.
• Resolve office maintenance issues where possible.
• Maintain contact with the building management for any inquiries concerning the premises (e.g. HVAC, repairs, emergency coordination, etc.).
• Act as onsite liaison to support IT (eg. equipment setup, including printers, monitors and video conferencing)
• Lead, plan and execute office events.
• Take part and assist in executing North American office initiatives.
• Take initiative to resolve issues relating to all tasks with a sense of urgency.
• Perform other related tasks as needed.

• College diploma in office automation, secretarial studies, administration, or relevant experience.
• Minimum of 2 years of similar or relevant experience in the legal sector ideally or another professional services environment.
• Working knowledge of general IT operations and systems.
• Ability to use the Microsoft Office suite at an intermediate level; knowledge of the iManage document management system is a plus.
• Strong sense of organization, marked attention to detail, accomplish tasks with diligence.
• Ability to multitask and to show flexibility by adapting to evolving needs.
• Demonstrate professionalism when communicating and interacting with clients, visitors, and Clyde & Co staff members, both locally and globally.
• Excellent interpersonal skills, tact and discretion.
• Ability to work both independently and within a team.
• Sound judgement, resourcefulness and ''can do'' attitude.

• Generous Paid Time Off – Generous paid time off, holidays, plus an annual “wellbeing” day.
• Comprehensive Health Benefits – Medical, dental, and vision coverage for you and your family.
• Robust Disability Coverage – Comprehensive short-term and enhanced long-term disability plans.
• Referral Rewards – Earn generous bonuses for introducing talented colleagues to our team.
• Mentorship & Career Growth – Access strong mentorship, global training programs, and career development support.
• Hybrid Work Flexibility – Enjoy a perfect balance between remote and in-office work for most positions.
• Engaging Culture – Participate in exciting social events, volunteer and community service initiatives, and professional development opportunities.
• Inclusive Parental Leave – Six months fully paid, for all parents regardless of gender or path to parenthood.

Clyde & Co