Administrative Assistant
AECOM View all jobs
- Kitchener, ON
- Permanent
- Full-time
- Provide advanced administrative support to Team Managers, Lead Engineers, Project Managers, and project teams across multiple business lines
- Coordinate meetings, including scheduling, preparing agendas, and documenting minutes
- Organize meeting logistics, including room bookings, catering, and required materials
- Support general office administration, including coordinating couriers, mail distribution, and reception
- Prepare, format, and finalize project documentation including reports, proposals, correspondence, and presentations
- Ensure documents meet AECOM's corporate branding and quality standards
- Maintain document organization, version control, and electronic filing systems
- Assist with administrative aspects of project financial tracking including timesheets, expense submissions, and invoice coordination
- Support project teams with administrative tasks related to project delivery
- Coordinate internal and external communications as required
- Maintain accurate project records, databases, and tracking systems
- Utilize advanced Microsoft Office skills to develop professional documents, presentations, and tracking tools
- Support complex administrative tasks with minimal supervision while maintaining high attention to detail
- College diploma in Business Administration, Office Administration, or a related field.
- Minimum 4 years of experience in an administrative support role.
- Advanced proficiency in Microsoft Word, Excel, and PowerPoint
- Strong attention to detail and ability to manage large or complex documents under tight deadlines.
- Excellent written and verbal communication skills.
- Strong organizational and time-management skills with the ability to manage multiple priorities.
- University degree in Business Administration, Office Management or a related field.
- 7+ years of experience in a similar role.
- Experience supporting teams in a corporate, consulting, engineering, or professional services environment.
- Experience with financial tracking tools, including timesheets, expense reporting, and invoicing processes.
- Familiarity with document control systems and version management.
- Ability to work effectively in a fast-paced, multi-team environment.