Coordinator, Talent Acquisition

Fairstone View all jobs

  • Montreal, QC
  • $50,000-55,000 per year
  • Permanent
  • Full-time
  • 2 days ago
Who we are:Fairstone Bank and its family of brands are united in delivering innovative, accessible and reliable financial solutions that enable Canadians to reach their goals. Over the years, our brand family has grown. In 2024, Home Trust Company, Home Bank and Oaken Financial became part of the Fairstone Bank family of brands, alongside Fairstone, EdenPark and Fig.Together, we are the leading alternative lending bank in Canada. We have the collective experience and expertise to better serve our customers and foster our partners’ growth. With a diverse suite of products—residential and commercial mortgages, consumer deposits and GICs, credit cards, retail and automobile financing, personal loans and digital lending—we offer financial solutions tailored to all Canadians, including newcomers, small-business owners, smart investors and savvy consumers.Backed by nearly a century of lending experience through its legacy companies, Fairstone Bank and its brand family are proud to be Canada’s leading alternative lending bank. ​About the role:The Recruitment Coordinator plays a key role in supporting the Talent Acquisition team throughout the full hiring cycle. The role is responsible for scheduling interviews, maintaining accurate records in the applicant tracking system, preparing and updating job postings, and ensuring the smooth administration of background checks for branch locations. In addition, the Recruitment Coordinator supports recruiters with candidate communications, offer-related documentation, onboarding preparation, and recruitment reporting. The Recruitment Coordinator is focused on delivering a positive experience for both candidates and hiring managers, providing timely and professional service, and contributing to process improvements and ongoing compliance with hiring standards.Key ResponsibilitiesRecruitment Coordination
  • Provide day‑to‑day support to the Talent Acquisition team throughout the hiring process.
  • Schedule interviews, assessments, and meetings between candidates and hiring managers as required.
  • Track candidate progress and maintain accurate, timely records within the Applicant Tracking System (ATS), Workday.
  • Prepare job postings, ensure roles are published across required platforms, and assist with posting updates as needed.
Background Check Administration
  • Act as the main point of contact for all background checks for branch locations.
  • Coordinate with our background check vendor to initiate, monitor, and close cases.
  • Troubleshoot and resolve issues or delays in partnership with the TA team and branch leadership.
  • Ensure all documentation is complete, compliant, and stored appropriately.
TA Team Support
  • Assist recruiters with candidate communication, follow‑ups, and status updates.
  • Support the preparation of offer documentation and onboarding materials as required.
  • Help maintain recruitment dashboards, trackers, and reporting tools.
  • Contribute to process improvements, documentation, and workflow optimization.
Candidate & Hiring Manager Experience
  • Provide timely, professional, and courteous communication to candidates and stakeholders.
  • Uphold a high‑quality experience for all applicants and internal clients.
  • Support adherence to hiring policies, compliance standards, and confidentiality requirements.
What we’re looking for:
  • Post‑secondary education in Human Resources, Business Administration, or a related field (or equivalent work experience).
  • 1–2 years of experience in talent acquisition coordination, HR administration, or a similar support role is an asset.
Bilingual proficiency in English and French (written and verbal) is required. * Strong organizational skills with the ability to manage multiple tasks and deadlines.
  • Excellent communication and customer-service skills, with a professional and approachable demeanor.
  • High attention to detail and accuracy, especially when handling confidential information.
  • Familiarity with background check processes and/or working with multiple branch locations is an asset.
  • Experience with ATS systems, and Microsoft Office Suite (Outlook, Word, Excel, Teams).
What you’ll love about working here:
  • Award-Winning Culture: We’re proud to be recognized as a Great Place to Work Canada 2025 and one of Montreal’s Top Employers 2025 by Canada’s Top 100 Employers.
  • Work-Life Balance: Enjoy flexibility with our hybrid work model designed to support your lifestyle.
  • Time to Recharge: Generous vacation based on your role, statutory holidays, plus 6 wellness days to prioritize your well-being.
  • Exclusive Perks: Discounts from top retailers via WorkPerks, plus location-based perks like gym memberships and Toronto Bike Share.
  • On-Site Fitness: Gym access at our London and Montreal offices.
  • Continuous Growth: Education Assistance Program and Fairstone Academy for training and skill development.
  • Family Support: Parental leave top-up program to help you during life’s big moments.
  • Community Impact: One paid volunteer day to give back to causes that matter to you.
  • For more information on who we are as an employer
What you can expect - pay & process:
  • Expected base salary range is $50,000 - $55,000, plus the opportunity to earn an annual incentive bonus tied to performance.
  • This posting is for an existing contract role for 12 months within our organization.
  • Artificial intelligence may be used in parts of the recruitment process.
  • All candidates considered for hire must successfully pass a criminal background check, credit check, and validation of their work experience to qualify for hire.
If what you read excites you, we’d like to hear from you! Please submit your application and we’ll contact you if you become selected for first stages of the interview process.Learn more:Follow us on LinkedIn:If you have a preferred language for communication, please kindly inform us whether you prefer French or English on your application.Fairstone is an equal opportunity employer. Accordingly, we will make reasonable accommodations to respond to the needs of people with disabilities. Individuals who view themselves as Aboriginals, members of visible minorities, and disabled are encouraged to apply in confidence.Time Type: Full timeJob Type: Temporary (Fixed Term)

Fairstone