Technical Clerk / Administrative Assistant

Edmonton, AB
Permanent
Full-time

4 days ago

At Air Products, our purpose is to bring people together to reimagine what’s possible, collaborate and innovate solutions to the world’s most significant energy and environmental sustainability challenges. Grow with us as we embark on building tomorrow together by being the safest, most diverse and most profitable industrial gas company in the world.Reimagine What’s PossibleJoin our Edmonton team as a Technical Clerk/Administrative Assistant and play a vital role in supporting safe, reliable, and efficient petrochemical manufacturing operations. This position provides critical administrative, logistical, and technical coordination support to site leadership and plant teams, serving as a key link between office administration and day‑to‑day manufacturing activities. Working in a safety‑critical environment, you will contribute to smooth plant operations through procurement administration, document control, meeting coordination, and general office management, while partnering closely with Operations, Maintenance, and Technical functions. Reporting to the Director of Operations and Maintenance, this role is ideal for a highly organized professional who thrives in a fast‑paced industrial setting and takes pride in accuracy, discretion, and collaboration.This position reports directly to the Director of Operations and Maintenance and requires strong attention to detail, confidentiality, and the ability to manage competing priorities in a safety-critical environment.What's In It for You:At Air Products we foster a culture of inclusion where every voice is heard, and everyone feels they belong and matter. Additionally, we offer competitive pay and phenomenal benefits for our employees. Check out some of our benefits below!

Affordable Medical, Dental and Vision Insurance (day 1 of employment)
Paid Vacation and holidays
Paid Parental leave
Life Insurance (Basic Life - Paid for by Air Products) & Optional Life Insurance Plans
Defined Contribution Pension Plan (DCPP) at 4% of base pay
Company matched RRSP plan
Healthcare Spending Account

Key Job Responsibilities:Administrative Support & Coordination

Provide day-to-day administrative support to Site, Production, Maintenance and Technical Managers, including preparing correspondence, reports, spreadsheets, and presentation materials.

Manage calendars, schedule meetings, coordinate meeting logistics (rooms, virtual links, visitor access where applicable), and prepare agendas and minutes.

Support onboarding administration (e.g., orientation scheduling, training records tracking, distribution of required documentation).

Maintain professional communication with internal stakeholders, vendors, and contractors.

Correspondence/document preparation/ transmittal/filing

Preparation of Word documents and PowerPoint presentations

Ordering of office/IT/meeting supplies; maintaining minimal inventory and order in the office supply rooms

Planning and organization of various events such as lunches/dinners/special events

Website and Share Site support

Travel planning support including visa application for foreign travel

Procurement & SAP Support

Raise and track purchase requisitions (PRs) and purchase orders (POs) in SAP.

Coordinate procurement of Personal Protective Equipment (PPE), tools, consumables, and technical services.

Monitor order status, follow up on deliveries, and resolve discrepancies with vendors and procurement teams.

Maintain procurement records and ensure compliance with company purchasing procedures.

Monitor Site Contract expenditures and report monthly.

Document Control & Technical Records

Manage and maintain site electronic document management systems (EDMS) for technical and operational documentation.

Track documentation review dates to ensure documents remain with the valid approval period.

Control, distribute, and archive documents and records such as:
Operating procedures
Maintenance records
Engineering drawings
Safety documentation
Technical reports

Ensure documents are current, properly version controlled, and accessible to authorized personnel.

Support audits by retrieving records and ensuring documentation compliance.

Health, Safety & Compliance Support

Support site Health, Safety, and Environmental (HSE) initiatives by maintaining training records, certifications, and safety documentation.

Assist with onboarding documentation for new employees and contractors (e.g., safety orientations, PPE issuance).

Ensure administrative activities comply with site safety rules and regulatory requirements.

Participate in safety meetings and promote a strong safety culture through accurate record keeping.

Reporting & Data Management

Compile and maintain operational, maintenance, and cost tracking reports.

Update logs, spreadsheets, and databases related to equipment, contracts, and procurement.

Support management with data entry, analysis, and reporting as required.

Decision Making Authority and Problem Solving:

The Technical Clerk / Administrative Assistant exercises independent judgement within established policies, procedures, and delegated authorities to support Operations and Technical Management. The role is responsible for making day‑to‑day administrative and coordination decisions that ensure accurate, timely, and compliant execution of assigned tasks. All decisions with financial, safety, regulatory, or operational impact beyond defined limits are referred to the appropriate level of management.

Physical Requirements:

Office‑based role within an operating petrochemical plant with occasional exposure to plant environments requiring PPE. Standard business hours with flexibility to support operational needs during turnaround/shutdown periods or due to operational priorities.
Working at a desk in an open office – Routinely
Standing or Moving About (Inside) - Periodic
Intense Mental Concentration - Frequent

Required Qualifications:

High school diploma or equivalent; post-secondary certificate/diploma in Office Administration, Business Administration, or related field is an asset.
5-7 years of administrative experience, preferably in an industrial, petrochemical, oil & gas, or manufacturing environment.
Experience with an Enterprise Resource Planning tool (ERP), including ability to create PR/PO creation, extract data, compile reports, and publish monthly metrics (SAP experience is an asset).
Experience with electronic document management systems.
Previous experience working in a manufacturing environment is desirable

#INDGIG#LI-Onsite#LI-ATWe are the world’s largest hydrogen producer with over 80 years of industrial gas experience. We are hydrogen and industrial gas experts delivering safe, end-to-end solutions, investing in real, clean energy projects at scale, and driving the industry forward to generate a cleaner future.At Air Products, we work in an environment where we put safety first, diversity is essential, inclusion is our culture, and each person knows they belong and matter. To learn more, visit About Air Products.Air Products offers a competitive salary, extensive health benefits package, company paid pension and company matched RRSP plans.We strive to be inclusive of the diversity of our employees, invest in their development and foster a collaborative and respectful work environment where all employees feel like they belong and matter.We are committed to employment equity for women, aboriginal people, visible minorities, and persons with disabilities. We are an Equal opportunity employer. All qualified applicants will receive consideration for employment regardless of their background. In accordance with AODA, applicants with disability requiring accommodation during the recruitment process are encouraged to make their needs known in advance.Due to Canadian Immigration regulations, we are only able to consider applications from Canadian citizens or other individuals legally entitled to work in Canada.We thank all applicants in advance for their interest, however only those being considered will be contacted.

Air Products

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