attacks. In order to do so, you must have JavaScript enabled in your web browser otherwise this site will fail to work correctly for you. See details of your web browser for how to enable JavaScript.Attention Safari users: This site requires cookies to function. Please click to accept the cookie. Cookies will be used strictly for the functioning of the site.Toggle navigationJob DetailsAdministrative Officer - (992619.5)Share this job as a link in your status update to LinkedIn.Organizational UnitUniversity of Victoria -> Faculty of Engineering and Computer Science -> Civil EngineeringLocationUniversity of Victoria - Victoria, BC V8W 2Y2 CA (Primary)Posting Close Date3 May 2026Please note that positions will close at 4 p.m. on the closing date.FTE1.0Salary Grade$75,755.00 - $98,528.00Additional Posting InformationN/ASalary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.ClassificationSG11Start Date5/1/2026End Date4/30/2027Employee Group:PEA - Term# of Hires Needed1CategoryAdministrative and Support ServicesAbout this OpportunityThe University of Victoria is one of Victoria's largest employers and one of Canada's best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria's diverse academic programs, world-class research and commitment to civic engagement.The salary range for this position is:
Recruitment range: $75,755 - $83,525 starting salary determined by the PEA Collective Agreement.
Performance range: $98,528 salary range ceiling is available through annual performance increases.
Job SummaryMandate:An Administrative Officer plays a vital role in ensuring the faculty and/or department functions efficiently and effectively by managing administrative processes and procedures, supervising staff, and coordinating with other departments and colleagues as needed.Objectives:
Improve current processes and optimize procedures to ensure the Department operates smoothly and effectively.
Oversee office operations and planning, financial management and assistance to the Department Chair.
Support the Department leadership to meet long-term planning and academic goals.
Supervise administrative staff including recruiting, performance development, coaching, and workload management.
Job RequirementsThis position requires a level of education, training, and experience equivalent to an undergraduate degree plus three years of relevant experience. An equivalent combination of education, training, and experience may be considered.Knowledge, skills, and abilities include:
Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
Ability to communicate and communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences and situations.
Demonstrated administrative, supervisory, and organizational skills.
Demonstrated experience leading and motivating a team of professionals.
Excellent critical thinking and problem-solving skills.
Demonstrated experience creating technical materials such as budget analysis, proposals, and presentations.
Ability to gather, synthesize, evaluate, and interpret information from a variety of sources.
Experience working with various social media platforms and how each network can be optimally applied in different scenarios.
Experience in maintaining confidential and sensitive information.
Ability to build and maintain positive working relationships.
Proactive judgement and initiative to manage day to day operations.
Ability to work collaboratively in a team environment.
Ability to apply project management best practices to achieve project goals on time.
Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of .Read our full equity statement here:Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact:
