Workplace Experience Administrator
- Toronto, ON
- Permanent
- Full-time
- This role is 31 hours per week over weekdays - Monday to Friday
- There may be an opportunity for additional hours based on business need and availability
- This is a 100% in person role - meaning you will be required to come to our office downtown Toronto for all scheduled hours.
- Support with reception duties as needed, including welcoming employees/guests, mail and shipment delivery, and distribution of materials to staff
- Ensure our physical office is maintained, including all meeting rooms, common areas, kitchens, and work spaces
- Restock all staff kitchens with beverages, snacks, etc on a daily basis
- Support with monitoring our visitor management platform (Envoy) to ensure all team members and guests are booking desks and meeting spaces appropriately
- Organizing and inventory tracking of all office materials (Swag, office supplies, printer supplies, etc)
- Owning the creation of swag bags for new hires
- Ordering all in office supplies/food in line with budget
- Support with activation and deactivation of key codes
- Answer questions and provide assistance to team members related to the physical office
- Supporting People & Culture team with internal Recognition and Life Events Program administration
- Assist with supporting in office requests, via our ticketing platform
- Assist with new hire material distribution - IT equipment, swag, etc.
- Assist with our in-office employee experience including in person employee engagement events, departmental events, and internal communications
- All other duties, as assigned
- Previous experience in Office Management, Office Administration or Customer Service preferred
- Strong attention to detail and independent work style
- Strong verbal and written communication skills
- Welcoming and professional demeanour
- Customer service focused
- Excitement to work in a physical office environment and create a great experience for our team members
- Willing and able to lift up to 40lbs
- Has experience standing for prolonged periods of time
- Work Hard & Have Fun - From team socials to engaging company days, you'll have plenty of opportunity to experience the fun!
- Diversity & Inclusion Initiatives - With impactful ERG's like FreshPride, Women Empowered and LIMES, we are committed to our diversity, equity & inclusion efforts.
- Food Puns - this one is kind of a big dill if you haven't already noticed. We even have some punny meeting room names!