Subcontracts Administrator

Ontario
Permanent
Full-time

1 month ago

ACCIONA is a global company, leading in the development of regenerative infrastructure that creates a positive impact on society. Our workforce consists of more than 65,000 professionals, present in more than 40 countries across the five continents, all contributing in our mission to design a better planet. Are you a passionate individual who wants to make a difference, promote sustainable development, and find solutions to the biggest global challenges including climate change, overpopulation, and water scarcity? Come and join us in building the infrastructure our planet needs to achieve a sustainable future.We have successfully delivered large infrastructure projects across Canada since 2001. Our leadership and expertise span the entire value chain from research and development through construction, operation and maintenance of projects. Currently involved in some of Canada’s largest infrastructure projects, ACCIONA delivers solutions that contribute to the economic and social progress of the communities in which it operates.ACCIONA is a global leader in sustainable infrastructure and renewable energy, delivering innovative, forward-thinking solutions in over 40 countries. We’re proud to be shaping some of the most complex and transformative infrastructure projects in North America.In partnership with Metrolinx, ACCIONA is playing a key role in the design and construction of the Eglinton Crosstown West Extension (ECWE), a 9.2-kilometre westward addition to Toronto’s Line 5 light rail transit network. This major infrastructure project includes seven new stations and installation of rail and systems under a progressive design-build model.Beyond its technical scope, the ECWE project represents a significant investment in sustainable urban mobility, expected to reduce greenhouse gas emissions by up to 5,800 tonnes annually and eliminate over 6.5 million vehicle trips each year when combined with the full Line 5.This is a unique opportunity to join a dynamic, multidisciplinary team on a complex, high-value project that supports long-term regional growth and environmental sustainability. If you're ready to make a meaningful impact and advance your career with a global infrastructure leader, we encourage you to apply and grow with us.Job DescriptionThe Subcontracts Administrator plays a critical role in the effective administration of subcontract agreements.The Subcontracts Administrator will work closely with internal stakeholders such as construction, technical, and procurement teams to ensure subcontract compliance, cost control, and schedule performance while contributing to the overall success of the project.Subcontract Administration & Commercial Management

Administer and manage subcontract agreements, service contracts, etc. from pre-award through close-out.
Support or lead subcontractor meetings to discuss progress, resolve issues, and ensure alignment with project objectives.
Draft, issue, and manage contractual correspondence, including notices, RFIs, change orders, and payment certificates.
Coordinate with internal teams to ensure timely review and approval of subcontractor progress claims and invoices in line with project policies.
Assist in preparation, analysis, and approval workflows for monthly progress claims and supporting documentation.
Monitor subcontractor performance, identifying issues early and working collaboratively with teams to resolve potential delays or disputes.
Other duties as related to the role

Project Coordination & Stakeholder Engagement

Liaise regularly with the internal stakeholders such as construction, commercial, and technical disciplines to ensure subcontractor activities align with project schedule and deliverables.
Maintain strong working relationships with subcontractors, suppliers, internal departments, and external stakeholders.
Support internal and external meetings related to subcontract administration, commercial updates, and project controls.
Other duties as related to the role.

Reporting

Track and manage subcontractor costs, budgets, and financial commitments in compliance with project controls processes.
Assist in evaluating and mitigating subcontractor claims, variations, or change orders, escalating as needed for resolution.
Support the preparation of monthly commercial and financial reporting deliverables.
Other duties as related to the role.

Compliance & Continuous Improvement

Ensure adherence to all legal, contractual, and regulatory requirements, including internal and joint venture policies and procedures.
Contribute to continuous improvement initiatives within subcontract management processes, especially aligned with the PDB delivery model.
Promote a collaborative and supportive work environment that fosters innovation and efficiency.
Other duties as related to the role.

Required Skills and Competencies

University degree in Engineering, Construction Management, Quantity Surveying, Supply Chain, or a related discipline.
3–7 years of hands-on experience in subcontract administration on large, complex infrastructure, rail, or transit projects. Experience with progressive design-build (PDB) delivery models is a strong asset.
Proven understanding of construction contracts, subcontractor relationships, and commercial risk management.
Experience in drafting, negotiating, and managing subcontract agreements.
Proficiency in cost tracking, price analysis, and progress claim administration.
Strong knowledge of ERP or contract management systems (e.g., SAP, Oracle, SEO, or similar).
Excellent communication skills, both written and verbal.
Strong organizational and time management skills, with the ability to manage competing priorities and deadlines.
Ability to work collaboratively within multidisciplinary teams and build effective relationships with subcontractors and project stakeholders.

ACCIONA has been given the Top Employer 2022, 2023, 2024 & 2025 certification in Canada, as well as the Top Employers North America 2022, 2023, 2024 & 2025 seal, which certifies the company's commitment to excellence in human resources management and those who focus on putting their people first through their exceptional HR policies. As a company that values diversity as a source of talent, we work to foster an inclusive environment that promotes respect, belonging and engagement so that all people can participate on an equal opportunity basis. We invite everyone to apply regardless of origin, circumstances, background or condition.

Acciona

Apply Now