Branch Administrator - Bilingual
CSL Group
- Ottawa, ON
- Permanent
- Full-time
- Someone who is personable, tech-savvy, organized, and energetic.
- Someone who can anticipate, understand and respond to the needs of internal staff & external clients.
- Someone who continually seeks systems and solutions to create a new or better approach.
- Someone who thinks outside the box and is not afraid to ask questions.
- Someone who thrives on working together to share ideas, information, and efforts to achieve goals.
- Support Branch Manager with administrative work
- Support Branch Manager with monthly reporting
- Assist Branch Manager with AR Collections
- Provide reimbursement receipts to the Branch Manager for verification and approval
- Create POs, issue customer invoices and maintain up to date records
- Enter Visa receipts and invoices
- Receive vendor invoices and reconcile with tickets and purchase orders to verify accuracy
- Verify pricing accuracy on invoices and communicate with vendors for changes and corrections
- Assist Account Managers with contracts and tenders; provide Account Managers with WSIB clearance certificates/insurance/other signed contracts as needed
- Collect and submit snow and ice management reports as per client needs
- Create and maintain filing systems
- Audit branch safety records
- Assist in maintaining company uniform inventory
- Answer general phone inquiries; reply to general information requests in an accurate and timely manner
- Assist with employee inquiries
- Assist with employee onboarding: schedule and assist with new employee orientations
- Assist with troubleshooting company software and mobile applications
- Coordinate company events
- Other duties as required
- 2+ years of administrative experience required
- Post-secondary education in a related field is an asset
- Basic Excel skills required
- Strong problem-solving skills and attention to detail
- Strong multi-tasking and resilience within a fast-paced environment
- Accountable and dependable
- Naturally hospitable and truly enjoys helping the team