Office Administrator - 1+ Month Contract (Part-Time)

• Answer door for visitors and contact who they are here to see
• Answer door for deliveries and sign for and deliver package(s) to correct ship to attention
• Log RBC interest info daily into Excel file for Accounting.
• Update company approved phone list with Bell’s current pricing monthly
• Check employee phone renewal status upon request, send them current pricing list and order new phones if applicable for employees upon manager’s approval
• Help employees with any phone issues and contact Bell for advice when necessary i.e.: battery issues, lost phone
• Contact Bell with porting information for employees leaving company
• Contact Bell to cancel or suspend any phone lines from companies account upon request
• Schedule any transport/courier pickups for warehouse and outside.
• Track transport/courier shipments for warehouse and outside divisions.
• Check transport/courier driver’s ETA for deliveries and pickups.
• Answer phone and direct calls to correct recipients or advise caller of correct number to call.
• Enter any cheques received into log and give cheque to Accounting to e-deposit or take to PO on my way home
• Check office supply cupboard, do up PO and order supplies from Office Central when needed and put away when received i.e.: pens, post its, paper, markers
• Do up PO and order warehouse supplies when requested i.e.: paper, tape, labels, gloves
• Do up PO’s for computer equipment for IT department
• File carrier BOL’s from warehouse in cabinet
• Box up, label and log carrier files for year end
• Apply postage to any outgoing mail and deliver to the post office (on my way home)
• Contact Regency Coffee for cream, milk, sugar, coffee beans, tea
• Work with carriers and Cass to resolve unpaid invoices and accounts on hold due to nonpayment
• Upload divisional Cass charges to Excel spreadsheet and send to appropriate divisions.
• Allocate charges for the different business units and send to staff member
• 24. Order business cards when requested

• Strong written and oral communication skills
• Basic excel skills
• 3+ years of general administrative duties

Vaco