EMPLOYMENT OPPORTUNITYAdministrative Assistant - Full-timeM’akola Housing Society – Prince RupertWho We AreM’akola Housing Society (MHS) is an Indigenous affordable housing provider committed to supporting vibrant, diverse communities in British Columbia. Our portfolio spans the entire province and involves property management, asset management, Assisted Living, and providing professional consulting services to other service providers. We have energetic and engaged teams. Each member brings a unique approach and skillset, and together we are committed to delivering high-quality service to our tenants and their communities. We strive to create a welcoming and supportive environment where all team members take personal accountability for their work, have a passion for excellence, and are encouraged to achieve their full potential.What We Offer
Competitive wages and annual reviews
Paid vacation and sick leave
Additional paid time off between Christmas and New Years
Municipal Pension Plan (MPP)
Extended health and dental
Employee Assistance Program (EAP)
Health & Wellness Program includes $250/year
Professional Development Program
Position SummaryReporting to the Prince Rupert Property Manager, this position provides a range of confidential and administrative functions to support the regional property management office. The Administrative Assistant will be responsible for the overall flow of work for the regional office and to provide exceptional customer service to our tenants while being mindful of M’akola’s vision and values.This is a full-time, permanent position working Monday – Friday, 8:30 am – 4:30 pm, 35 hours /week based out of the Prince Rupert Regional Office.Responsibilities
Provide administrative support and assistance to the Property Manager for all aspects of the office operations
Manage reception duties and provide excellent service to tenants, applicants, stakeholders and others
Update various spreadsheets of data and for tracking purposes
Prepare various documents including, letters, memos, correspondence, and notices
Maintain an accurate filing system according to office policy
Conduct general duties to ensure office is clean and tidy
Order office supplies as needed upon approval
Other related duties as required from time to time
Required Skills and Knowledge
Excellent skills with MS Office (Word, Excel, and Outlook)
Experience working in and with the Indigenous community preferred
Strong interpersonal skills (i.e. tact, respectful interactions and diplomacy)
Strong planning, time management, and organizational skills
Enjoys interacting with the public and solving problems
Exhibits cultural sensitivity and awareness
Clear and concise communication verbally and in writing
Maintain confidentiality on all matters
Qualifications
At least 2 years of administrative experience
Experience using Microsoft Word, Excel, and Outlook
Experience providing service in a Contact Centre environment an asset
Experience working in and with the Indigenous community would be an asset
Other
Provide clear Criminal Record Check prior to hiring, costs covered by MHS;
WHMIS Certificate, cost covered by MHS
Follow M’akola Housing Society policies and procedures
We welcome applications from all backgrounds and hire employees of all cultures including Indigenous and non-Indigenous. Our Indigenous employees have diverse backgrounds including status, non-status, Metis, and Inuit. Preference will be given to applicants of Indigenous ancestry (please self-identify) as per Section 41 of the BC Human Rights Code. If you have any questions regarding this position or applying for the position, please contact us at: humanresources@makola.bc.ca or 778-402-9263. We want to support all applicants during this process.MHS is an equal opportunity employer that is committed to an inclusive and barrier-free recruitment and selection processes. Please advise us if you require accommodation if we contact you for an employment opportunity. We deeply appreciate and thank all that apply but only applicants that are selected for this opportunity will be contacted.Please apply with your Resume and Cover Letter.Closing Date: Open until filled.Only those selected for interviews will be contacted.For statistical purposes please indicate where you saw this job posting i.e. job site, email etc.