Executive Assistant
- Calgary, AB
- Permanent
- Full-time
- We value and are committed to upholding a culture of inclusion and belonging
- Our Flexible Work Policy - we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.
- A Canadian success story - we're proud to wear the red and white of this beautiful country and show the world what Canada has to offer.
- Enhance the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
- Outstanding career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to your ideas and trying new things.
- A phenomenal collaborative culture and a workforce filled with genuinely good people who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.
- Assist the Executives with their daily activities as required;
- Act as a brand ambassador for the WSP brand and demonstrate WSP guiding principles;
- Coordinate on executive projects and support client management activities;
- Coordinate and manage calendars across multiple time-zones, for internal and external meetings and conference calls, including room arrangements, catering, audio-visual;
- Arrange and coordinate Leadership and face-to-face meetings;
- Arrange travel and accommodation through our corporate travel provider;
- Organize and submit corporate credit card and personal expenses;
- Coordinate national communications and distribute accordingly;
- Participate in leadership team meetings, develop minutes and support as required;
- Maintain meeting minutes and distribute accordingly;
- Organize social functions as required;
- Provide backup support to other Executive Assistants, if required;
- Work with Legal to ensure all documents requiring signature are done in a timely manner;
- Occasional overtime and travel required;
- Other duties as assigned/required.
- Post-secondary diploma in business administration or a related discipline is preferable;
- 10+ years of professional experience in a similarly sized organization (10,000+ employees); Professional Services sector experience is an asset;
- 5+ years of experience directly supporting corporate executives;
- Ability to multitask, prioritize and effectively meet deadlines;
- Consistently high-quality, accurate work, with attention to detail;
- Mature judgement and discretion in handling confidential and sensitive information and situations;
- Strong organizational skills, ability to work with minimal supervision, self-starter and resourceful;
- Advanced proficiency in Microsoft 365 ecosystem including SharePoint; Oracle ERP proficiency is an asset;
- Fluency in English is required; fluency in French is an asset.
- We value our people and our reputation
- We are locally dedicated with international scale
- We are future focused and challenge the status quo
- We foster collaboration in everything we do
- We have an empowering culture and hold ourselves accountable