City Clerk

• Prepare and coordinate meetings, draft agendas, minutes, resolutions, bylaws and other documents pertaining to City Council meetings, and ensure quality assurance and compliance with legislative requirements
• Record, in Council minutes, all swearing-in of elected officials and all disclosures of conflicts of interest
• Attend all Council meetings to provide legislative support and ensure that all procedural requirements are met
• Draft and distribute Council decisions among the public and various municipal stakeholders
• Prepare public notices pertaining to Council, obtain the required approvals and meet the prescribed deadlines
• Support and advise City Council, the Chief Administrative Officer and managers, particularly regarding municipal administration, as required
• Coordinate the implementation and review of bylaws, policies, regulations and procedures
• Work with the Chief Administrative Officer to appoint members to Council committees
• Act as custodian of the municipality’s corporate seal and affix their signature and seal on official City documents in the name of the municipality
• Attend and represent the City on committees and at relevant meetings and make recommendations as required
• Act as a witness for the City, when required
• Manage all projects and administrative files assigned by the Chief Administrative Officer or City Council

• Manage access to documents and answer information requests in accordance with established procedures and the Right to Information and Protection of Privacy Act
• Archive all official City documents, bylaws and contracts and advise on the management of documents throughout the municipality

• Ensure compliance with procedures by the management team when opening bids and other proposals for the acquisition of products, goods or services

• Participate in the preparation of budget requests and coordinate the management of budgets in areas under their responsibility
• Supervise Clerk’s Office staff
• Manage the employees under their responsibility in collaboration with Human Resources; this includes staffing, orientation, supervision, performance appraisals, promotion, professional development and occupational health and safety
• Communicate, support and enforce directions, policies, procedures and practices put in place to ensure sound human resources management

• Bachelor’s degree in business administration, public administration or an equivalent field of expertise
• Master’s degree in public administration or an equivalent field of expertise (asset)
• An equivalent combination of education and experience may be considered.

• Five (5) years’ experience in a clerk’s office, regulatory body or administration, with demonstrated, complex administrative responsibilities
• Experience in a clerk’s or municipal position (asset)

• Extensive knowledge of municipal administration and the enforcement of procedures and regulations related to the position
• Knowledge of Office suite software (Word, Excel, Outlook, PowerPoint)
• Extensive knowledge of the Local Governance Act and the Community Planning Act
• Knowledge of the Right to Information and Protection of Privacy Act (asset)
• Knowledge of document management (asset)

• Mastery of spoken and written French and English
• Sound judgment and ability to synthesize and analyze information, as well as negotiate
• Strong ability to problem-solve, find realistic and innovative solutions, and make informed, independent decisions
• Organizational skills and focus on results
• Leadership, flexibility and the ability to work as part of a team in a public and political environment
• Ability to develop effective strategies to achieve goals and objectives
• Strong ability to develop and maintain harmonious and productive relationships with various municipal departments, City councillors, and the public
• Ability to work effectively under pressure and meet tight deadlines
• Ability to manage multiple files and projects simultaneously
• Discretion, tact and respect for confidentiality
• Positive attitude with respect to the interests of the municipality and the community in general
• Physical ability to do the work assigned
• Punctuality and regular attendance
• Good past record of job performance
• Respect for the City of Dieppe’s confidentiality rules and organizational values

• Thirty-five (35) hours a week
• Availability outside of regular business hours on occasion
• Attendance at Council meetings

• Based on current salary scale
• The incumbent also receives vacation time, benefits (paid by the employer) and a pension plan (employer/employee contribution).

• The deadline to submit your application is Friday, August 29, 2025, at 11:59 PM.

Ville de Dieppe / City of Dieppe