Executive Assistant to the President and CEO - Mackenzie Health Foundation
Mackenzie Health
- Vaughan, ON
- Permanent
- Full-time
- Representing the Office of the CEO in a professional, customer-focused manner
- Act as the primary point of contact for the President & CEO, managing communications and coordinating with internal and external stakeholders.
- Efficiently manage the CEO’s calendar, prioritize appointments, and handle scheduling conflicts with diplomacy.
- Arrange travel and logistics and prepare monthly expense reports.
- Draft and manage correspondence, ensuring timely and accurate communication
- Compile data and prepare reports, presentations, and documents for various meetings, committees and projects.
- Maintain an organized file management system.
- Support HR management tasks and coordinate staff meetings and special projects as needed.
- Provide general office administrative support, including managing office supplies, processing invoices, and assisting with governance documentation.
- Provides overall administrative support to the Foundation Leadership Team and is a secondary resource and backup to the Board Liaison role.
- A university degree or college diploma in office/administrative management
- At least 5-7 years of experience supporting senior-level executives, ideally within the healthcare or not-for-profit sectors.
- Demonstrated ability to maintain confidentiality, integrity, professionalism, and diplomacy at all times.
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook), Adobe Acrobat, Raisers Edge and virtual meeting platforms (Zoom, Teams), with a willingness to adopt new technologies.
- Excellent organizational, prioritization, and time management skills, with a keen attention to detail.
- Strong interpersonal skills to interact respectfully and effectively with diverse individuals.
- Superior verbal and written communication skills, capable of engaging effectively with directors, staff, volunteers, donors, and government officials.
- A commitment to fostering a safe, inclusive workplace aligned with health and safety policies and procedures.
- Reliability and accessibility to the CEO
- Demonstrated sound judgement and a passion for good governance
- Project management skills
- Proven ability to work independently as well as to perform effectively in a team-orientated environment
- Alignment with the values of Mackenzie Health Foundation – Excellence, Leadership and Integrity