Administrative Assistant
WSP View all jobs
- Thunder Bay, ON
- $57,500-76,200 per year
- Permanent
- Full-time
- Provide comprehensive administrative and secretarial support to senior leadership and the broader Bridges, Highways & Roads team
- Prepare, format, and proofread confidential correspondence, reports, presentations, and meeting materials with a high level of accuracy
- Coordinate meetings, schedules, calendars, travel arrangements, and meeting logistics, including minutes and follow-ups
- Maintain organized document control systems, filing structures, and confidential records in accordance with WSP standards
- Support project managers through report coordination, deliverable reviews, and client submission tracking
- Respond to inquiries by researching, compiling, and routing information to appropriate stakeholders
- Maintain databases, spreadsheets, and administrative trackers to support operational reporting
- Post-secondary education in Administration or a related discipline from an accredited college or university
- 3-5 years of progressive experience in an administrative or office support role.
- Proven ability to manage confidential and sensitive information with discretion and professionalism
- Strong organizational, time-management, and multitasking skills in a fast-paced environment
- Excellent written and verbal communication skills, with advanced proofreading and formatting capability.
- Proficiency with Microsoft Office applications (Word, Excel, PowerPoint), SharePoint, and related office systems
- Ability to work independently and collaboratively while adapting to changing priorities and deadlines
- Proudly Canadian - we are a Top 100 Employer in Canada for 2026.
- A global community of brilliant minds - your next idea, mentor, or opportunity is always within reach.
- Limitless opportunities start here. Whether it's across the country or around the globe, we help you tailor your role to match your ambition - because your growth drives ours.
- Flexible work, real balance - we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours.
MB & ON: $52,500 - $72,300
NB, NL, NS, PE & QC: $52,000 - $69,000Disclosure:
The final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. The wage range provided in this job posting may be subject to change for business purposes.About Us: At WSP, we exist to shape communities to advance humanity.It's why we bring people together who are wired to solve complex challenges - engineers, scientists, advisors, and technical experts who are driven by a common passion - to redefine what's possible and shape what comes next. We are Visioneers.As one of the world's leading professional services firms, we partner with clients across transportation, infrastructure, environment, buildings, energy, water, mining and metals. We pair deep local knowledge with global insights to pioneer solutions designed to leave a lasting, positive impact.At WSP, you'll join a community of brilliant minds that push boundaries every day - applying deep expertise and fuelling innovation to help create a more connected and resilient future. Here, your ideas are valued, your growth is supported, and you are encouraged to bring your authentic self to work. We empower our people to collaborate across disciplines, challenge the status quo, and shape a career with purpose.Join us.Please Note:Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations. Full details .Some safety-sensitive positions involve fieldwork and may include work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.WSP does not accept unsolicited resumes from agencies. Full details .