Executive Assistant

• Provide efficient and effective administrative support to the Chief Executive Officer.
• Review and prioritize incoming correspondence, reroute or copy as appropriate and/or attach relevant files or related correspondence.
• Create templates, spreadsheets, forms, posters, and PowerPoint presentations as needed and required.
• Receive, screen and direct telephone calls.
• Prepare professional and confidential correspondence, memos and documents as requested.
• Photocopy and file documents as needed and requested.
• Coordinate and organize logistics for meetings.
• Schedule and document dates of meetings, and record notes during meetings.
• Prepare and maintain the CEO’s task lists if needed and requested.
• Develop meeting agendas, prepare reports and obtain material accordingly.
• Prepare and distribute agendas, minutes and support documentation for meetings.
• Coordinate and organize travel accommodation, meeting space, food and other meeting supplies.
• Maintain an effective filing system.
• Coordinate, keep up-to-date and maintain work schedules and calendars.
• Schedule, update and send reminders of scheduled meetings, speaking engagements and appointments.
• Assist with special projects when required.
• Maintain and always present a positive and professional image of the executive office.

• Act as the administrative and logistical lead for the Metlakatla Treaty Office, ensuring efficient treaty-related activities and records management coordination.
• Support MFN’s negotiation team by organizing meetings with Canada, British Columbia, and other partners in the Stage 5 treaty process.
• Maintain a centralized tracking system for treaty negotiation documents, milestones, drafts, and community input.
• Coordinate treaty-specific community engagement events, such as information sessions, dialogue circles, and open houses.
• Liaise with legal counsel, subject matter experts, and negotiators to compile, organize, and distribute materials for decision-making.
• Work with the Communications Department to prepare updates, summaries, and educational content for the Metlakatla community on treaty matters.
• Monitor timelines and support leadership in meeting consultation and reporting requirements to funders and negotiation partners.
• Coordinate, keep up-to-date and maintain work schedules and calendars.

• Diploma or degree in Indigenous Governance, Public Administration, Political Science, or related field.
• Minimum three (3) years of experience in an executive assistant, coordination, or governance-support role.
• Experience working with First Nations governments, with preference for experience in administrative assistance in treaty negotiations or Indigenous rights-related initiatives.
• Knowledge of the BC Treaty Process, particularly Stages 4–6, and familiarity with the Metlakatla AIP and negotiation context are considered strong assets.
• Demonstrated organizational and time management skills, accountability, reliability and punctuality.
• Self-starter with a positive attitude.
• A love for learning new things and taking on new challenges.
• Well-developed communication skills, including speaking, listening and writing clearly, thoroughly and professionally.
• Strong administrative and organizational skills with the ability to manage multiple priorities and deadlines.
• Demonstrated cultural competency and understanding of Indigenous governance, protocols, and community dynamics.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and digital record-keeping platforms.
• High degree of discretion, confidentiality, and professionalism in managing sensitive files and discussions.
• Ability to work independently and collaboratively with elected leaders, administrative staff, and external parties.
• Able to travel to meetings as needed and requested.
• An acceptable Criminal Record Check.
• A valid Driver’s license and access to a reliable car.

Metlakatla Development Corporation