Human Resources Coordinator

• Maintain precise and up-to-date employee records, including timesheets, personal data, training documentation, and other HR files in both physical and digital formats
• Oversee and support full-cycle recruitment for industrial positions, including posting jobs, screening candidates, coordinating with agencies, scheduling interviews, and providing real-time updates to managers and supervisors
• Ensure all employment prerequisites are satisfied, conduct background checks, and prepare offer letters and employment agreements
• Partner with managers and supervisors to assess current and future staffing requirements
• Coordinate new hire orientation and onboarding processes, ensuring all compliance and documentation requirements are completed
• Administer employee training programs and maintain accurate training records
• Support attendance tracking, approve hours within the HRIS (Payworks), and assist with payroll-related activities, including agency timesheet processing
• Carry out general HR administrative tasks, including monitoring attendance policy compliance, supporting performance reviews, and assisting with performance management processes
• Provide guidance to supervisors regarding performance management and disciplinary procedures
• Address internal and external HR inquiries promptly and accurately
• Communicate HR policies, compensation details, benefits information, and workplace procedures to employees
• Support the administration of HR programs such as compensation, benefits, leaves of absence, performance management, employee relations, investigations, health and safety, and training and development initiatives
• Conduct research and develop job descriptions, occupational classifications, salary structures, and competency assessment tools
• Collaborate with Health & Safety, Compliance, and Operations teams as required
• Maintain and update HR and Health & Safety records within Citation Canada and Reliant EHS systems
• Revise and update HR policies as needed
• Assist the HR Manager with ongoing projects, initiatives, and general departmental support
• Complete additional related tasks and special projects as assigned

• Prior experience in an HR Coordinator or comparable HR role, ideally within an industrial or manufacturing environment
• Solid understanding of Ontario employment standards legislation and HR best practices
• Experience recruiting for hourly or industrial workforce positions
• Familiarity with HRIS platforms, preferably Payworks
• Excellent organizational abilities and strong attention to detail
• Demonstrated ability to manage confidential information with discretion and professionalism
• Strong verbal and written communication skills with the ability to interact effectively at all organizational levels
• Comfortable operating in a dynamic, fast-paced, and hands-on work environment
• Candidates with experience working in industrial, manufacturing, or warehousing backgrounds will be preferred.
• Must be legally eligible to work in Canada and able to work full time hours as required by this position

• HR Coordinator: 2 years (required)
• Recruitment: 2 years (required)
• HRIS: 2 years (required)
• Health & Safety, Compliance, Operations: 2 years (required)

Staff Plus