Executive Coordinator

  • Kamloops, BC
  • Permanent
  • Full-time
  • 14 days ago
Job DescriptionTitle: Executive CoordinatorReports To: Executive Director (ED)Position SummaryWestern Canada Theatre is seeking a highly organized, detail-oriented, and proactive Executive Coordinator to support the Executive Director and senior leadership team. This pivotal role acts as a key connector across departments and ensures the smooth operation of administrative, HR, board, and project functions. The Executive Coordinator is responsible for both independent tasks and cross-departmental collaboration, contributing to WCT’s efficient, professional, and positive workplace culture.Key ResponsibilitiesExecutive Support
  • Provide high-level administrative support to the Executive Director, including calendar management, email correspondence, and meeting preparation.
  • Assist with high-level planning, budgeting, reconciliations, grant writing, and reporting.
  • Create workback schedules and planning documents for strategic projects and organizational timelines.
Human Resources Administration
  • Coordinate onboarding and offboarding for employees, contractors, and artists.
  • Maintain HR files and liaise with payroll/benefits contacts as required.
  • Support the development and implementation of workplace policies and procedures.
Board Liaison
  • Serve as a primary point of contact for the Board of Directors.
  • Coordinate board and committee meetings, prepare and distribute meeting packages, and maintain accurate records and minutes.
Internal Communications & Team Coordination
  • Lead the scheduling and planning of team meetings and all-staff gatherings.
  • Organize and plan staff events, retreats, and social gatherings.
  • Contribute to the ongoing development of a supportive and respectful workplace culture.
IT Liaison
  • Act as the internal liaison with WCT’s external IT provider.
  • Help coordinate IT support requests and manage basic tech troubleshooting for staff.
Cross-Departmental Administrative Support
  • Provide occasional administrative support to departments including Production, Education & Outreach, Development, Facilities, and Finance.
  • Help ensure interdepartmental communication and alignment on timelines and deliverables.

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