Payables Administrator

Markham, ON
$44,303-52,121 per year
Permanent
Full-time

5 hours ago

Job Description:SUMMARYReporting to the Accounts Payable Manager, the Accounts Payable Representative is responsible for processing rent, utilities, recurring payables, telephone, expense claims, petty cash requisitions, and maintaining accurate vendor records. This position is also responsible for negotiating to reverse late penalties from suppliers, protect the company from fraudulent exposures, and minimizing duplicate payments.KEY DUTIES & RESPONSIBILITIES

Enter and maintain new vendors, process employee reimbursements, enter data in UCM tool, process rent, utilities, recurring payables, petty cash requisitions and vendor invoices in Oracle Accounts Payable
Sort, date stamp and distribute the Accounts Payable department incoming mail on a daily basis; seal, post and disburse all outgoing mail
File paid invoices according to the various filing categories in the AP mailroom cabinets and this has to be done within the established time frame
Perform cheque runs as per Accounts Payable cheque run schedule and transmit the EFT file to the bank as necessary
Respond to all AP inquiries within 24 hours and ensure that established quality and quantity measures are met
Analyse data for vendors to ensure that required documentation is received for insurance and ensure controls are adhered to avoid duplicate vendors in the system
Minimise fines and penalties charges to suppliers by negotiating to reverse any penalties
Ensure that controls and documentation are in place and adhered to, for cheque runs so as to minimize on duplicate payments and fraud.
Other duties as assigned

MINIMUM EDUCATION: High school completion plus a specialized technical or business courseJOB-RELATED EXPERIENCE: More than one year up to three yearsKnowledge & Skills

Effective team building skills - incumbent must be able to interact effectively with BGIS Team Members
Excellent at planning and organizing to meet all deadlines
Strong analytical and problem solving skills to be able to detect discrepancies in payments
Flexible and adaptable to a fast paced work environment
Customer oriented
Understand software applications and apply to perform daily tasks
Excellent oral and written communication to deal effectively with BGIS customers and Team Members

Licenses and/or Professional Accreditation

None required

This is a contract, full time position with a salary range of $44,303 - $52,121 per annum. The starting salary will be based on the successful candidate's competencies, including but not limited to experience, education and performance related to this role.

BGIS

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