Coordinator, Vision Care, Specialty

• Support, Business Unit Head and the vision care team with managing calendars, expense reports, as well as coordinating meetings and other general administrative work.
• Provide back-up support to other Business Units or Divisions, as needed.
• Build strong relationships and works collaboratively with internal stakeholders, to enable higher performance across the business units.
• Organize team-building initiatives to enhance collaboration and celebrate successes.
• Support working group members with sales brand team and ad board meetings.
• Manage and prioritize the information flow from all internal and external customers.
• Manage the budget following purchasing and requisition procedures for SAP and Icertis (i.e., payment requisition, purchase orders, etc.).
• Create the development and processing of contracts.
• Ensure the compliance of projects (i.e., follow the applicable AbbVie policies and procedures).
• Coordinate new employee office set-ups and on-boarding, as needed.
• Maintain an ongoing commitment to learning and personal development.

• Diploma of College Studies (DEC) in Administration, Commerce, or a related field.
• Experience working as a Coordinator, Administrative Assistant, or equivalent role (minimum of three years).
• Experience working with SAP financial system is a plus.
• Experience with Icertis and Fair Market Value tool is preferred. Knowledge of biotechnology / pharmaceutical industry is considered an asset.
• Demonstrated ability to manage a large volume of tasks & priorities and operating with execute excellence.
• MBA or other degree in business is a plus

• Strong communication skills both oral and written
• Experience with Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, etc.).Must be at ease with technology (the use of various tools/systems to perform day-to-day tasks).

• Strong team player-able to work collaboratively with team members to achieve results.
• Actively listen to internal stakeholders to understand their business needs, challenges, and opinions to translate these into appropriate actions.
• Strong interpersonal skills with the ability to operate and communicate effectively in a matrix environment.
• Ability to prioritize activities in a timely and organized manner, using best practices and procedures.
• Strong attention to details.
• Quick learner and ability to multitask effectively in a fast-paced environment.

• English speaking clients outside the province of Quebec.
• Anglophone region outside the province of Quebec.

AbbVie