Coordinator, High End Giving

• Collaborate with the Executive Director (ED) to identify and implement improvements to fund development systems, processes, and tools (e.g., D-Hub workflows, agreements, templates).
• Participate in High End Giving team meetings; document key information, enhance reporting processes, and share updates on cross-functional activities.
• Coordinate the execution of development-related documents (e.g., letters of agreement, gift agreements, contracts), ensuring accuracy and timely completion.
• Format and edit correspondence, presentations, and agreements from draft to client-ready versions.
• Maintain an organized electronic filing system for team documents.
• Support the completion of partnership and foundation application forms.
• Coordinate logistics for on-site and off-site meetings as needed.

• Manage a portfolio of individual donors and foundations through stewardship, cultivation, and solicitation.
• Oversee relationships with donors contributing smaller securities gifts; prepare and submit grant proposals to foundations.
• Achieve annual revenue targets for assigned donor portfolio.

• Work with the High End Giving team to ensure donor and prospect information is accurately updated in D-Hub (e.g., steps, contacts, opportunities).
• Maintain and support regular reporting by updating queries and generating moves management reports.
• Conduct database maintenance, including data cleansing and account updates.
• Prepare monthly prospect reports and ad hoc reporting as needed.

• Reconcile monthly financial reports in coordination with Finance for tracking and reporting purposes.
• Manage monthly expense reconciliation for the ED and team.
• Assist in preparing client billings, including drafting and finalizing invoices and purchase orders.

• Post-secondary education in a relevant field e.g. nonprofit management, business administration, communications, or a related discipline
• 2-3 years experience in the nonprofit sector in a fundraising, donor relations, or administrative support role
• Experience supporting fund development operations, including donor stewardship and financial tracking
• Excellent written and oral communication skills
• Strong organizational and project coordination abilities, with a track record of meeting deadlines and managing competing priorities
• High attention to detail and commitment to accuracy in documentation and reporting
• Collaborative mindset with the ability to build effective working relationships across teams and departments
• Sound knowledge and understanding of fundraising
• Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and Canva
• Demonstrated capability in managing and maintaining donor databases and CRM systems
• Understands and demonstrates a commitment to Diabetes Canada’s Mission, Vision and Core Values

• A meaningful role, making a difference every day for people living with or at risk of diabetes.
• An entrepreneurial environment, working for a national organization where you feel valued, recognized, and rewarded.
• A high-performing, collaborative team environment and a commitment to building a healthy and engaged work culture.
• Flexible work agreement policy in place allows employees to work regularly remote and/or hybrid schedule.
• Competitive compensation and comprehensive group benefits plan, includes health/dental, life insurance, disability coverage, Employee and Family Assistance Program (EFAP) and company-match Pension/RRSP.
• Most group benefits start on Day 1 when you join Diabetes Canada (health and dental coverage, life insurance and EFAP).
• Access to a mental wellness app offering guided mediation and self-guided learning on a wide range of topics. All employees can subscribe, along with up to 5 family members or friends.
• Generous paid time-off benefits include additional paid holidays beyond the recognized provincial statutory holidays, and an end-of-year holiday office closure.
• A work culture committed to fostering a diverse and inclusive workplace that celebrates differences and provides equal opportunities for all.

Diabetes Canada