Clerical Assistant, Pharmacy and Nutrition
- Saskatoon, SK
- Permanent
- Full-time
- Provides effective and professional reception and customer service for patients, visitors, and clinic staff
- Schedules and coordinates new and follow-up patient appointments in collaboration with the clinical team
- Assists patients in completing clinic intake documentation and ensures accurate data entry into electronic medical records (EMR)
- Updates and maintains patient records within the EMR system, ensuring accuracy and confidentiality
- Provides administrative support to patient group sessions such as scheduling and preparation of materials
- Responds to patient inquiries regarding center and clinic services through various communication channels
- Assists in planning workflow processes to effectively manage peak periods and unanticipated situations
- Registers participants and updates attendance records for education series presentations
- Performs administrative tasks such as faxing, printing, and patient communications as directed by the clinical team
- Coordinates scheduling for interprofessional group sessions, ensuring alignment with provider availability
- Processes point-of-sale payments in person and via telephone, adhering to financial procedures
- Coordinates and schedules multiple students for elective assignments within the centre and clinic
- Processes onboarding and offboarding requests as directed by unit leaders
- Communicates and acts in a respectful and professional manner, collaborates effectively, abides by policy, and contributes to a positive and productive work and learning environment
- Engages in continuous learning by participating in activities, training, and events related to Indigenous engagement, reconciliation, equity, diversity, and inclusion
- Demonstrates respect and dignity for all members of the community, actively contributes to an environment of acceptance and inclusion of others and responds to different perspectives from a place of curiosity, respect, and non-judgment
- Undertakes related duties, as assigned, consistent with the nature of the position
- A Medical Administrative Assistant diploma from a recognized post-secondary institution
- Minimum of two years' experience in a medical administrative support role
- Experience working with electronic medical record (EMR) systems
- Experience working in a university setting supporting administrative processes is considered an asset
- Strong organizational and time management skills with the ability to prioritize tasks effectively
- Exceptional interpersonal and communication skills
- Ability to work independently while maintaining strong collaboration within a team environment
- Effective problem-solving skills and adaptability during peak periods or unforeseen challenges
- Proactive approach to improving workflow and supporting overall clinic operations
- Knowledge of privacy and confidentiality practices within healthcare settings is an asset. Knowledge of university procedures and administrative systems is an asset
- Proficient computer skills, including Microsoft Office applications and Zoom; familiarity with Vimeo is an asset
Status: Term 6 months with the possibility of extension
Employment Group: CUPE 1975
Shift: Mon-Fri, 8:00-4:30
Full Time Equivalent (FTE): 0.5
Salary: The salary range, based on 1.0 FTE, is $21.55 - 25.13 per hour. The starting salary will be commensurate with education and experience.
Salary Family (if applicable): Operational Services
Salary Phase/Band: Phase 3
Posted Date: 8/27/2025
Closing Date: 9/30/2025 at 6:00 pm CST
Number of Openings: 1
Work Location: May be eligible for hybrid work under the terms of USask's Alternative Workspace Guidelines
The University is committed to employment equity, diversity, and inclusion, and are proud to support career opportunities for Indigenous peoples to reflect the community we serve. We are dedicated to recruiting individuals who will enrich our work and learning environments. All qualified candidates are encouraged to apply; however, in accordance with Canadian immigration requirements, Canadian citizens and permanent residents will be given priority. We are committed to providing accommodations to those with a disability or medical necessity. If you require an accommodation to participate in the recruitment process, please notify us and we will work together on the accommodation request. We continue to grow our partnerships with Indigenous communities across the province, nationally, and internationally and value the unique perspective that Indigenous employees provide to strengthen these relationships. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by the and Standing Committee in accordance with the processes developed to enact the policy. Successful candidates that assert Indigenous membership/citizenship will be asked to complete the verification process of Indigenous membership/citizenship with documentation. The University of Saskatchewan's main campus is situated on Treaty 6 Territory and the Homeland of the Métis. We pay our respects to the First Nations and Métis ancestors of this place and reaffirm our relationship with one another. Together, we are uplifting Indigenization to a place of prominence at the University of Saskatchewan.