Executive Assistant

Brampton, ON
$62,000-72,000 per year
Permanent
Full-time

14 days ago

Transdev Canada is actively seeking a highly organized and motivated individual to join our team as an Executive Assistant for the Hazel McCallion Light Rail Transit Project. The Executive Assistant will provide administrative support to multiple departments and will be responsible for a variety of tasks, including scheduling, meeting minutes, recordkeeping, preparation of presentations, and correspondence. The ideal candidate will have excellent communication and organizational skills, as well as the ability to multitask and prioritize effectively.Your role

Provide executive assistance to the Senior Vice President of Rail
Draft and compose professional correspondence, reports, presentations, and meeting minutes
Participate in internal and external meetings
Plan and coordinate special events, projects, and corporate activities
Prepare and submit reports (weekly, monthly, quarterly, and ad hoc)
Maintain inventory of office supplies and manage vendor relationships for office equipment and services
Monitor and follow up on contracts related to advertising, services, maintenance, and rentals
Handle confidential and sensitive information with discretion and professionalism
Prepare and edit documents, including presentations, reports, and spreadsheets
Assist in the preparation of board meetings, including agenda development and material compilation
Coordinate and manage travel arrangements and itineraries
Perform other related duties as assigned

The perks

Annual salary between $62,000 and $72,000
Comprehensive compensation package
Positive work environment
Career advancement opportunities within a strong North American presence
Opportunity to contribute to sustainable mobility solutions
A commitment to diversity and employee development

Your profile

You possess a bachelor’s degree in business administration, Communications, or a related field
You have a minimum of 2 years of experience in an assistant or similar role
You possess exceptional verbal and written communication skills
You have strong organizational and project management skills
You possess advanced proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint and Outlook
You have the proven ability to handle sensitive and confidential information with discretion and professionalism
You have a strong attention to detail and ability to multitask in a fast-paced, high-pressure environment
You have a proven ability to work independently and take initiative
You possess strong record-keeping and documentation skills
You are proficient in time management, able to prioritize and meet deadlines
You use professionalism, tact, and diplomacy in dealing with senior executives and external contacts

Work Experience Qualifications

Must be legally entitled to work in Canada
Excellent organizational, communication and interpersonal skills
Proven ability to work independently and manage multiple projects
Excellent time-management, planning, conceptual and consultative skills
Excellent written and verbal communication skills in English

Internal ApplicantsIn accordance with our commitment to employee development and internal mobility, applications from qualified internal candidates will be reviewed and considered prior to external candidates. External recruitment may proceed concurrently; however, preference may be given to internal applicants who meet the requirements of the role.Join an international Group strongly rooted in the communitiesTransdev is an international leader in mobility at the service of communities. We design and operate public transport networks - buses, coaches, trams, trains, shared bikes, ferries, and more - to empower freedom to move every day thanks to safe, reliable and innovative solutions that serve the common good.Because we are people serving people, our 100,000 employees have a positive impact on people and society. It is by taking care of them that we empower people to move forward.In March 2023, Transdev Canada expanded its reach in western Canada by acquiring First Transit. By joining forces, Transdev Canada is now the largest multi-modal privately owned transportation company in Canada.And what about you? What drives you?Transdev is committed to provide accommodation for individuals with disabilities throughout the recruitment process. Accommodations are available upon request of the internal or external applicant. If you require an accommodation, please notify Human Resources directly to make appropriate arrangements when contacted for an interview.Transdev may use AI-assisted tools throughout the recruitment process.This job posting is to fill a current vacancy.

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