Executive Director – Secretariat for Electoral Coordination (SEC)
SereneAid
- Ontario
- Permanent
- Part-time
Job Type: Part-Time Contract
Duration: May 2026 – September 2027 (16 months, with possible extensions)About the RoleThe Secretariat for Electoral Coordination (SEC) is seeking a highly experienced and fully bilingual Executive Director to lead strategic coordination and execution of a multi-jurisdictional electoral collaboration initiative across Canada.This role involves working closely with senior electoral leaders, steering committees, and stakeholders to ensure alignment, execution, and successful delivery of key initiatives.Key Responsibilities
- Lead and coordinate SEC strategic initiatives and annual work plans
- Manage meetings, agendas, documentation, and reporting for committees
- Support planning of the Canadian Conference of Election Officials (CCEO)
- Develop project plans, budgets, and progress reports
- Liaise with stakeholders, committees, and external partners
- Ensure milestones and objectives are achieved
- Support recruitment of subcommittee members
- Maintain documentation on SharePoint and related platforms
- Ensure bilingual (English/French) communication across all materials
- University degree (Business, IT, Engineering, or related field preferred)
- MBA, MPA, or Master’s degree is an asset
- Certifications (PMP, PRINCE2, Agile, Scrum, SAFe, etc.) are assets
- Fluent in English and French (mandatory)
- Minimum 5+ years at Executive Director level or equivalent leadership experience
- Proven experience managing complex, multi-stakeholder projects
- Experience working with senior executives or board-level stakeholders
- Ability to lead remote teams effectively
- Election administration experience is an asset
- Strategic leadership & planning
- Stakeholder engagement
- Project governance
- Budgeting & forecasting
- Risk & change management
- Strong communication & diplomacy
- High emotional intelligence & decision-making
- Microsoft 365 (Teams, SharePoint, Excel, PowerPoint, Outlook)
- Project tools (MS Project, Jira, Asana, Smartsheet, Primavera)
- Virtual collaboration and reporting tools
- Strong understanding of confidentiality and secure data handling
- Fully remote (Canada-based candidates only)
- Flexible schedule (~15 days/month)
- Limited travel (reimbursed)
- Criminal background check (no convictions)
- Non-partisan activity declaration (last 2 years)
- amisha@upstaff.ca
- upstaffrecruiter@upstaff.ca
- resumes@upstaff.zohorecruitmail.ca