Contracts Administrator

Robert Half

  • Mississauga, ON
  • $80,000-110,000 per year
  • Permanent
  • Full-time
  • 1 month ago
Job Description:We are looking for a meticulous and organized Contracts Administrator to oversee the preparation, review, and management of contracts and related documentation. In this role, you will collaborate closely with sales and executive teams to ensure accurate handling of customer agreements, renewals, and product databases. This position requires a highly focused individual with a strong background in contract management and administrative processes.Responsibilities:
  • Manage maintenance contract renewals by reviewing, calculating, and issuing renewal invoices at least 90 days prior to expiry, while coordinating with the Sales team to address customer inquiries.
  • Work with the Sales team to generate accurate pricing, quotations, and responses to customer product or licensing questions.
  • Oversee sales order processing by verifying purchase orders, issuing license keys, and updating product databases with license and maintenance information.
  • Maintain and update the product database to reflect changes such as new products, system migrations, or license adjustments, ensuring proper documentation and accurate status updates.
  • Create, review, and revise software license agreements, supplements, and addendums in collaboration with executive management.
  • Ensure customer contracts and agreements are thoroughly evaluated, highlighting acceptable and unacceptable terms, and providing recommendations to executive management.
  • Support the invoicing process by ensuring accurate preparation of sales and maintenance invoices and coordinating with the finance team for proper posting.
  • Keep detailed records of all contracts, renewals, and invoices, ensuring proper documentation and accessibility for team members.
  • Assist with compliance and regulatory requirements by reviewing contracts and maintaining adherence to company standards.
Requirements:
  • Minimum of 5 years of experience in contracts administration or a related field.
  • Demonstrated expertise in CRM, ERP, and data processing systems.
  • Strong understanding of compliance, regulatory documents, and contract review processes.
  • Proficiency in preparing quotations, processing purchase orders, and managing maintenance contracts.
  • Proven ability to handle order entry tasks and update product databases with accuracy.
  • Experience working with software license agreements and supporting sales operations.
  • Excellent organizational and communication skills for collaboration with cross-functional teams.
  • Attention to detail and the ability to manage multiple tasks effectively.

Robert Half