National Billing Administrator

Securitas

  • North York, ON
  • Permanent
  • Full-time
  • 1 month ago
Job Description:JOB SUMMARY:Reporting directly to the Director, National Billing, the National Billing Administrator is responsible for ensuring that the revenue for the assigned national account(s) is accurately invoiced and recorded, and payments are collected and applied on a timely basis. Meticulous documentation must be maintained in support of accounting, internal controls, and contract compliance. This position is part of a team responsible for billing and managing all national receivables.WHAT YOU WILL NEED TO SUCCEED:
  • The ideal candidate will have demonstrated knowledge of accounting and/or billing procedures, preferably within a professional services environment.
  • They must have a strong attention to detail and data analysis skills to effectively consolidate and verify a high volume of transactions.
  • They must have good organization and time management skills to ensure all activities in the monthly billing cycle are completed, while handling internal and external enquiries.
  • They will have strong diplomatic, negotiation and conflict resolution skills to handle late payments and delinquent payments.
  • They must possess excellent communication and interpersonal skills to work with internal and external contacts.
RESPONSIBILITIES:
  • Reviews generated invoices for assigned accounts to ensure accuracy, comparing services billed to contract terms and rate schedules.
  • Prepare monthly consolidated invoices from billing data from our internal systems into the format required by assigned customer(s).
  • Communicate with branches regarding billing discrepancies and ensure branches make all required invoice adjustments.
  • If applicable, process project or ad-hoc invoices on a timely basis submitting to customer with all necessary backup to support prompt payment.
  • If applicable, process subcontractor invoices for payment and record corresponding billing.
  • Actively monitor receivables and follow up with customer contacts on overdue payments.
  • Document status of overdue invoices, and ensure actions are in place to resolve payment delays or disputes. Prepare reports to support internal and external A/R reviews. Escalate collection issues to management where appropriate.
  • If applicable, complete payment application documents and forward to Accounts Receivable for invoice payment recording.
  • Handle all customer queries regarding guarding, alarm and patrol invoices.
  • Liaise with the National Accounts Management Team as required for billing and administration support on National Accounts.
  • Identify and implement process improvements which improve the timeliness and accuracy of invoicing or shorten the cashflow cycle for assigned accounts. Contribute to billing team or cross-functional process improvement initiatives.
  • Other duties as assigned.
QUALIFICATIONS:
  • University degree or College diploma in accounting or finance.
  • 3 years of experience in a Billing, Accounts Receivable, or Accounting/Finance role.
  • Advanced Excel skills.
The posting will remain open until filled.Securitas Canada celebrates diversity, and we welcome and encourage applications from the four designated groups; namely women, aboriginal people, visible minorities and persons with disabilities.#AF-CanadaCorpAbout Us: Securitas employees come from all walks of life, bringing with them a variety of distinctive skills and perspectives. United through our common purpose, we provide the security needed to safeguard our clients' assets and people. Our core values - Integrity, Vigilance and Helpfulness - are represented by the three red dots in the Securitas logo. If you live by these values, we're looking for you to join the Securitas team.About the Team: Securitas Canada's Mission:
Securitas' mission is to protect homes, workplaces, and communities by providing the security services they need to protect their assets, safeguard their people, and maintain their ability to generate profits.Securitas Aviation's Mission:
Securitas Aviation ensures the safety of passengers all over the world providing thorough security checks at airports in CanadaOur Values:
Securitas' core values - Integrity, Vigilance and Helpfulness - are the foundation for our employees to build trust with customers, colleagues, and the surrounding community.Integrity:
Securitas employees are honest and trusted by customers to safeguard their premises and valuables. We don't compromise on integrity and create an open forum for our employees and customers to voice opinions, report improprieties, and share information.Vigilance:
Seeing, hearing, and evaluating. A Securitas employee is always attentive and often notices things that others don't. Their vigilance is necessary in order to be aware of potential risks or incidents that may take place on our customers' premises.Helpfulness:
As part of an on-going effort to ensure safety, Securitas employees are always ready to help if an incident occurs that requires intervention regardless of whether or not it is directly related to their job.

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