Legal Specialist, Intellectual Property, Employee Trading and Special Projects

• Engage with business units, Marketing and Patent Committee members to gather information and requirements, supporting new business initiatives and the broader IP program objectives.
• Act as liaison for business inquiries regarding IP matters, managing intake and coordinating stakeholders.
• Preparation of legal documents, including trademark and other IP assignments, license agreements, co-existence agreements, declarations of use, takedown requests, cease and desist correspondence.
• Performing in-house trademark searches and analyzing and reporting results from such searches regarding the use and registrability of a requested trademark.
• Drafting goods and services for trademark applications.
• Coordinating with outside legal counsel for Canadian, US, EU and other international trademark and patent applications, filings, opposition proceedings, response to office actions, expungement proceedings and infringement matters.
• Monitoring for infringing use and researching, analyzing, clarifying and presenting information on infringement matters to business units.
• Managing trademark and domain name registrations, renewals and transfers.
• Reviewing continuous disclosure documents, presentations, websites, newsletters, advertising and other marketing collateral to ensure proper use and notice of TMX trademarks, trademarks used under license and third party trademarks.
• Developing and maintaining resources, precedents, training and other materials to support the IP program.
• Managing the administration of the IP program, including; IP Budgets, trademark and other IP update lists and files; and coordinating the activities of the Patent Committee and its meetings

• Employee Trading Policy (ETP) and Timely Disclosure Policy (TDP) Administrator
• Regularly leading updates to ETP, TDP and associated documents.
• Acting as employee liaison and liaison to HR for ETP and Procedure; assisting employees with understanding their obligations under the ETP and the TDP both one-on-one and in group meetings; drafting regular employee communications.
• Daily monitoring of Employee Trading Compliance emails and queries.
• Managing TMX Group Limited TDP Trading Window process.
• Coordinating annual ETP compliance review.
• Tracking violations of the ETP and TDP and coordinating remediation efforts.
• Policy Compliance Administrator
• Drafting and coordinating revisions to and coordinating approvals and implementation of LCA corporate policies.
• Ensuring LCA's policies are current by contacting stakeholders across the organization to confirm or make revisions.
• Assisting employees with interpretation of and supporting compliance with LCA policies.
• Coordinating training for LCA policies.
• Supporting compliance reviews or audits of LCA policies.
• Tracking violations of LCA policies and supporting remediation efforts.

• Supporting LCA lawyers and other department professionals on key special projects, documentation, research and other departmental or operational matters.

• Minimum 3 years of experience as a paralegal, legal technician or clerk with an emphasis on intellectual property plus corporate, commercial or securities law.
• Undergraduate degree and/or law clerk certificate.
• Trademark Agent qualifications are a strong asset.
• Ability to think proactively with the confidence to exercise initiative responsibly.
• Ability to work independently with minimal supervision.
• Advanced technology and word processing skills, including MS Office and Adobe Acrobat; Knowledge of Google for Work will be considered an asset.
• Discipline and attention to details.
• Strong sense of effective organization and priority management.
• Comfortable in a demanding and at times fast paced environment.
• Strong sense of cooperation and teamwork.
• Effective communication skills and ability to rapidly establish working relationships.
• Discretion and professionalism.

TMX Group