Project Coordinator: HDR

London, ON
$64,000-92,000 per year
Permanent
Full-time

8 days ago

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?Watch Our Story:Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.We believe architecture is more than designing buildings, it's about providing solutions to societal challenges and creating stronger, more vibrant communities. As part of our Architecture practice at HDR, you'll contribute to the design and delivery of spaces and experiences that advance community well-being around the world. From healing environments and learning spaces to research labs and civic landmarks and infrastructure, your work will directly influence how individuals experience the world around them. We bring together architects, planners, designers, and technical experts to solve complex design challenges with creativity, curiosity, and collaboration. From championing design excellence with an emphasis on resilience and sustainability to pioneering innovative building technologies, your contributions will leave a lasting impact on the built environment. This isn't just a job, it's a chance to drive meaningful change and help define the future of our communities.In the role of Project Coordinator, we'll count on you to:

Take responsibility for a wide variety of specialized project-related administrative and accounting functions
Work independently to effectively manage complex project- and executive-level paper and electronic files, documents and records
Compose and develop correspondence and reports
Manage project insurance matters
Apply company quality assurance guidelines and procedures, and independently monitor for quality assurance
Manage project documents and files
Answer questions regarding company policies, procedures and guidelines
Organize and coordinate meetings, and assist with presentations
Attend all necessary meetings while taking detailed, formal meeting minutes for review and distribution
Work with complex contracts and sub-agreements
Track and monitor project budgets, workloads and schedules
Actively participate in project reviews
Exhibit professionalism with clients
Work closely with multiple Project Managers and project teams
Exercise good judgement and discretion, and independently resolve problems and issues relating to administrative project functions
Support client invoicing, manage collections, complete project budgets and ensure compliance with project contractual obligations as needed
Oversee activities of other administrative project support staff as needed
Perform other duties as needed

Required Qualifications

Bachelor's degree
A minimum of 5 years related experience
Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
An attitude and commitment to being an active participant of our employee-owned culture is a must

What We Believe
HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.Our Commitment
As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees. We provide a comprehensive benefits package that promotes employee ownership, employee health, performance, and success, which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time away, parental leave, paid holidays, a retirement savings plan with employer match, employee referral bonus and tuition reimbursement. The expected compensation range for this position depends upon skills, experience, education and geographical location. (Stated benefits are for full-time regular positions. Temporary and part-time roles eligible for limited benefits.) The pay range for Toronto, ON: $64,000 - $92,000; Ottawa, ON: $61,000 - $88,000; Kingston, ON/London, ON: $58,000 - $84,000At HDR, the health and safety of our employees is of the upmost importance. In accordance with local safety, health, and environmental legislation, HDR is committed to developing, maintaining, and enforcing proactive safe work policies, procedures, and standards.In accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and other applicable legislation, we are committed to meeting the accessibility needs of persons with disabilities. Candidates with disabilities may request reasonable accommodation throughout the recruitment and selection process by contacting our Human Resources team.HDR is a certified Living Wage Employer in Ontario, British Columbia, and Alberta.Application Contact InformationCompany Name: HDR
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