Purchase Order (PO) Administrator

• Collaborates with Strategic Sourcing Category Management Team to administer the purchase orders for all supplier agreements/ contracts.
• Prepares all documentation required for purchase order execution accurately and in a timely manner.
• Ensures that all purchase orders are executed in accordance with the terms and conditions in a timely fashion.
• Coordinates adjustments to purchase orders due to service level change process for vendor agreements - confirming pricing and scope, amending purchase orders as required, and interfacing with Finance to ensure modification to payment requirements.
• Coordinates the purchase order process. This entails compiling and generating purchase order and reports and issuing required notices and communications to both Strategic Sourcing Category Managers and vendors.
• Responsible for responding to inquiries made by internal and external concerned parties, including Facility Managers, Financial Controllers, Sourcing managers and vendors.
• Collaborates with finance to resolves invoice discrepancies
• Tracks and files purchase order requisitions and quotes, requester correspondence and exception to sourcing policy documentation.
• Administers the processing of purchase orders in the oracle financial system
• Documenting and reporting
• Other duties as assigned

• College diploma in business or another relevant program - preferred
• 1 - 3 years related experience working with Oracle Purchase Order
• Computer proficiency in MS Word, Excel, PowerPoint and Outlook, Proficiency with Oracle purchase order system is an asset
• Strong interpersonal skills
• Excellent English communication skills (both written and verbal). French language is an asset
• Strong customer focus
• Ability to work both independently and in a team environment
• Strong organizational skills, with the ability to multi-task under deadline pressure
• Attention to detail

BGIS