Technical Coordinator

• Hiring part time staff for events as necessary, in consultation with Production Manager;
• Assisting with large prop assembly and prop pre-sets as needed in studio & spacing rehearsals in each venue for each production;
• All sets, backdrops, flies, dance floor and supporting hardware;
• Procurement of any relevant materials for the job that are necessary with approval from the General Manager and in partnership with the Production Manager;
• Working with the Stage Manager, Wardrobe Supervisor and Lighting Coordinator to maintain, transport and store all sets, props and other production elements;
• Tracking and planning for repairs, cleaning and replacements needed for set, props, truck strap equipment and misc. items (crates, dance floor, etc.). The Stage Manager will inform the Technical Coordinator of any necessary prop repairs;
• Assisting the Production Manager, Stage Manager and Wardrobe Supervisor with all set- up/ load in and strike/load outs in each venue as well as load in and outs from the Ballet Jörgen warehouse and studio space;
• Supervising and assisting local theatre crew – professional and volunteer – with all performance setups and strikes including but not limited to show sets, backdrops, flies, dance floor and supporting hardware;
• Assisting with lighting setup where needed;
• Work with the Production Manager and Stage Manager on placement of soft goods on the line set schedule in conjunction with the Lighting Coordinator and in conjunction with the Artistic Director on placement of floor to ensure lighting and spacing is not impeded and the dancers are lit well;
• Assist Stage Manager, Lighting Coordinator and Wardrobe Manager with other in-theatre setup as needed to ensure safe, timely and accurate setups;

• Tracking the relevant working hours in the worksheet provided to you at the beginning of the season and ensuring it is up to date daily;
• Working with the Production Manager, Stage Manager, Lighting Coordinator, Wardrobe Supervisor, Education Department and Artistic Department to use existing Ballet Jörgen information, including performance contracts and historical data, as well as the information received from the venue to make a detailed production plan for all venues and performances – including scheduling, crewing, and physical layout. Key items for the Technical Coordinator are:

• Determining the positioning of the dance floor in each venue in consultation with the Artistic Director, Stage Manager and the Lighting Coordinator. In theatre, will lead the laying, rolling and taping of the dance floor;
• Assisting the Lighting Coordinator with the planning of placement of lighting booms and ground row lights.
• Creating and/or updating of technical paperwork for each ballet, including truck packs and diagrams, list in order of the packs for both truck & cube, set up and strike notes, detailed venue notes for all venues, show specific information for all venues (post notes) that also outline if changes were made from what was sent to the venue (lighting plot, amount of floor, how floor is laid out, soft good position, etc) and photographs;
• Contacting theatres with questionnaire related to technical information, hospitality, front of house and available theatre spaces with assistance from and in partnership with the Production Manager and Stage Manager;
• Creating and/or updating technical general paperwork that refers to instructional guides for the role of Technical Coordinator and anything that pertains to the job;
• Uploading all relevant cash or credit card receipts into Dext for all authorized purchases within the same date of purchase and emailed to the accounting department;

• Will be required to maintain a D Class or higher license. This will ensure you can drive all the production trucks – 26’ straight truck and Cube with 16’ box as well as other production vehicles – without restrictions across Canada and the United States (when applicable).
• Required to share driving responsibilities of all production vehicles and will be one of the primary drivers;
• Informing the company of any driving infractions and parking tickets for the Company’s driving records (Whether with the company or not). The Technical Coordinator will be required to provide updated driver’s license information when applicable to the company before driving any company vehicles (rented or leased). The Technical Coordinator will also be responsible for payment of any tickets due to their traffic violations while driving for the Company as well as be responsible to pay the charge for keys locked in the cab of any truck/van/car if they were the driver of the vehicle when it was parked;

• Filling out the truck/cube logbook or completing electronic logging and making sure that the other company drivers of the truck & cube fill out their logbooks/log electronically;
• The transportation logistics for trucking in each province and state including renting, Routing, routing regulations, permits, logging and overall safety;
• Working with the Stage Manager to book production truck rentals and determine appropriate maintenance schedules;
• Meet technicians as needed for relevant truck repair and/or maintenance;
• Working with Stage Manager and General Manager to stay up to date on all Canadian and United States (when applicable) trucking regulations including border crossing, weight limits, license requirements, required time off, driver tracking and paperwork requirements;

• General studio/storage upkeep including:

• Storage upkeep;
• Electronics upkeep/disposal;
• Minor repairs (Barres, clocks, etc.);
• Work orders as required from GBC for building and major repairs;
• Education performances and In-studio performance assistance;
• General Warehouse upkeep including:
• Organization, including documentation;
• Cleaning;
• Ensuring warehouses are kept up to code;
• Meet any relevant vendors required for material(s) pickup and shipment delivery;
• Ensuring all show related materials are packed and ready for tour;

Workinculture